Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Trucks (Heavy Duty) Lubrication, Greasing, Cleaning and Oil Change
Entity Name(s)/Address(s):
1. OJ Truck Lube, Inc., 22 Jacobus Avenue, South Kearny, New Jersey 07032
2. W.Campbell Supply Company of Port Newark, LLC, 299 Roanoke Avenue, Newark, New Jersey 07105
Contract Amount: Not to exceed $640,000.00
Funding Source: 2024 Budget/Department of Water and Sewer Utilities/NW037-750-7502-83730-B2024 and Department of Public Works, Divisions of Motors/NW011-060-0602-71820-B2024
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide maintenance and repair to heavy-duty trucks, including lubrication, greasing, cleaning and oil changes for the City of Newark
Advertisement: August 28, 2024
Bids Downloaded: (14)
Bids Received: (2)
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WHEREAS, on August 28, 2024, the City of Newark through its Interim Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Maintenance and Repair Trucks ( Heavy Duty ) Lubrication Greasing, Cleaning and Oil Change, for the Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on September 12, 2024, the Division of Central Purchasing received two (2) bids for this advertisement; and
WHEREAS, the Manager of the Division of Motors recommended that a single award be made to OJ Truck Lube, Inc., 22 Jacobus Avenue, South Kearny, New Jersey 07032; and
WHEREAS, the Director of the Department of Water and Sewer Utilities recommended that a dual award be made to OJ Truck Lube, Inc., 22 Jacobus Avenue, South Kearny, New Jersey 07032 and W. Campbell Supply Company of Port Newark, LLC, 299 Roanoke Avenue, Newark, New Jersey 07105; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of Water and Sewer Utilities and the Manager of the Division of Motors, and recommends a dual award to: OJ Truck Lube, Inc., 22 Jacobus Avenue, South Kearny, New Jersey 07032 and W. Campbell Supply Company of Port Newark, LLC, 299 Roanoke Avenue, Newark, New Jersey 07105.
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consents to holding their prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1.The Mayor of the City of Newark, and /or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with OJ Truck Lube, Inc., 22 Jacobus Avenue, South Kearny, New Jersey 07032 and W. Campbell Supply Company of Port Newark, LLC, 299 Roanoke Avenue, Newark, New Jersey 07105 to provide Maintenance and Repair: Trucks (Heavy Duty) Lubrication Greasing, Cleaning and Oil Change, for the City’s Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at a cost not to exceed Six Hundred Forty Thousand Dollars and Zero Cents ($640,000.00).
2. There shall be no amendment or change of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2024 Budget Department of Public Works, Division Motors NW011-060-0602-71820-B2024 and Department of Water and Sewer Utilities NW037-750-7502-83730-B2024 .This contract shall not exceed Six Hundred Forty Thousand Dollars and Zero Cents ($640,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for two (2) vendors with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark, and/or his designee, the Business Administrator, and/or the Purchasing Agent, to enter into and execute a contract with OJ Truck Lube, Inc., 22 Jacobus Avenue, South Kearny, New Jersey 07032 and W.Campbell Supply Company of Port Newark, LLC, 299 Roanoke Avenue, Newark, New Jersey 07105, to provide Maintenance and Repair: Trucks (Heavy Duty) Lubrication Greasing, Cleaning and Oil Change to the City’s Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities at a cost not to exceed Six Hundred Forty Thousand Dollars and Zero Cents ($640,000.00), for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.