Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2103 and all applicable vendors
Purpose: Vehicles, Cargo Vans, Mini-Van/Class 1/2/3, Regular Extended
Entity Name(s)/Address(s): Chas S Winner Inc., DBA Winner Ford
250 Berlin Road, Cherry Hill, New Jersey 08034
Contract Amount: $58,102.50
Funding Source: 2016 Budget/ Department of Public Works, Division of Motors/NW037-756-7565-94330-B2015
Contract Period: Upon approval by Municipal Council through December 13, 2016
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
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WHEREAS, the City of Newark, through its Supervising Procurement Specialist, wishes to utilize the Vehicles, Cargo Vans, Mini-Van/Class 1/2/3, Regular/ Extended State Contract, under Term Contract T-2103, to purchase Ford Transit Connect Vans, 2016 or Newer, from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize the Term Contract, T-2103 Vehicles Cargo Vans, Mini-Van /Class 1/2/3, Regular/ Extended, State Contract with the following vendor commencing from the adoption of this resolution, through complete delivery, not to exceed December 13, 2016:
#83173 Chas S Winner Inc., DBA Winner Ford 250 Berlin Road Cherry Hill, New Jersey 08034
WHEREAS, the Supervising Procurement Specialist, recommends the utilization of these State contract awards on the grounds that they provide Ford Transit Connect Vans 2016 or Newer according to specifications required by the City of Newark, Department of Public Works, Division of Motors; and
WHEREAS, usage of these contracts provides Ford Transit Connect Vans 2016 or Newer Ford Transit Connect Vans as requested by the Department of Public Works, Division of Motors, at a cost not to exceed $58,102.50; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist is authorized to utilize the Vehicles, Cargo Vans, Mini-Van/Class 1/2/3, Regular/ Extended State Contract, under Term Contract #T-2103, to purchase Ford Transit Connect Vans, 2016 or Newer, for the period commencing from the adoption of this resolution to complete delivery, not to exceed December 13, 2016 of the State Contract, which includes the following vendor:
#83173 Chas S Winner Inc., DBA Winner Ford, 250 Berlin Road Cherry Hill, New Jersey 08034.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
5. This contract is awarded as an open ended contract; pursuant to N.J.A.C. 5:30-5.5(d) (2). A certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against this contract. This contract shall not exceed $58,102.50
6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall forthwith file a duly executed copy of the contract(s) in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Supervising Procurement Specialist to utilize State Term Contract# T-2103, Vehicles Cargo Vans, Mini-Van /Class 1/2/3, Regular/Extended, which includes an award to the following vendors: Chas S Winner Inc., DBA Winner Ford 250 Berlin Road Cherry Hill, New Jersey 08034, to purchase Ford Transit Connect Vans, 2016 or Newer, for the period commencing from date of adoption by Municipal Council, through December 13, 2016, at a cost not to exceed $58,102.50.