Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide blank aluminum sheets to be used for various types of street signs.
Entity Name(s)/Address(s): Osburn Associates Inc., P.O. Box 912, 9383 Vanatra Road, Logan, Ohio 43138
Contract Amount: $200,000.00
Funding Source: 2019 Budget/Department of Engineering/Division of Traffic and Signals/NW011-110-1107-83750-B2019
Contract Period: To be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
Advertisement Date: February 19, 2019
Bids Solicited: Ten (10)
Bids Received: One (1)
body
WHEREAS, on February 19, 2019, the City of Newark through its Purchasing Agent advertised to solicit bids for contractor(s) to provide blank aluminum sheets to be used for various types of street signs for the Department of Engineering, Division of Traffic and Signals, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed ten (10) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on March 7, 2019, one (1) bid was received in response to this advertisement; and
WHEREAS, the Department of Engineering, Division of Traffic and Signals, recommended that an award be made to Osburn Associates Inc., the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent concurred with the recommendation from the Department of Engineering, Division of Traffic and Signals, that an award be made to Osburn Associates Inc., the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, are hereby authorized to enter into a contract with Osburn Associates Inc., P.O. Box 912, 9383 Vanatra Road, Logan, Ohio 43138, to provide blank aluminum sheets to be used for various types of street signs for the Department of Engineering, Division of Traffic and Signals, whose bid was received on the advertised due date and determined to be the only responsible and responsive bidder, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for one (1) vendor.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2019 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-end contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from Account Code Line: NW011-110-1107-83750-B2019, covering the amount of the order. This contract shall not exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for a period to be established not to exceed two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, to enter into and execute a contract with Osburn Associates Inc., P.O. Box 912, 9383 Vanatra Road, Logan, Ohio 43138, to provide blank aluminum sheets to be used for various types of street signs for the Department of Engineering, Division of Traffic and Signals, at a cost not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for two (2) years and one (1) vendor.