Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( X ) Ratifying ( X ) Authorizing ( X ) Amending
Type of Service: Extension of Emergency Contract Extension of Emergency Contract #E2025-01
Purpose: To extend Contract #E2025-01, declaration of emergency for Animal Impoundment and Sheltering Services
Entity Name: Associated Humane Society, Inc
Entity Address: 124 Evergreen Avenue Newark, NJ 07114
Contract Amount: Not to exceed $160,000.00 per month
Funding Source: 2025 Budget/Department of Health and Community Wellness/NW011-011-120-1203-95920-B2025 & NW011-011-200-2001-95920-B2025
Contract Period: Extended an additional ninety (90) days from April 01, 2025, through June 30, 2025
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
An Emergency Contract #E2025-01 for the period of January 01, 2025 through March 31, 2025 was awarded in an amount not to exceed $160,000 per month for the Department of Health and Community Wellness.
This extension of Emergency Contract #E2025-01 will be in effect until June 30, 2025 for an additional (90) days.
body
WHEREAS, on January 02, 2025, the Department of Health and Community Wellness requested a declaration of emergency for animal impoundment and sheltering services throughout the City to ensure the health, safety and wellness of the residents of the City of Newark; and
WHEREAS, on January 10, 2025, the Purchasing Agent accepted a declaration of emergency from the Department of Health and Community Wellness for animal impoundment and sheltering services, resulting in a contract in the amount of One Hundred Sixty Thousand Dollars and Zero Cents per month ($160,000.00 per month) with Associated Humane Society, Inc., 124 Evergreen Avenue Newark, NJ 07114 (“contractor”); and
WHEREAS, said department requested an extension of Emergency Contract #E2025-01 for an additional (90) days for continuation of the referred services, under the same terms and conditions; and
WHEREAS, N.J.S.A. 40A:11-6 and N.J.A.C. 5:34-6.1(a)(3) provides that emergency contracts may be entered into when an emergency affecting the public health, safety or welfare requires the immediate delivery of goods or the performance of service; and
WHEREAS, the request to extend Emergency Contract #E2025-01 is based on the need to provide uninterrupted services to minimize hazards to the health, safety and welfare of the residents from animals roaming free throughout the City; and
WHEREAS, City Ordinance 6PSF-e adopted on April 6, 2011, limits the period of emergency contracts to ninety (90) days and precludes its extension without Council authorization.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Purchasing Agent, QPA, are hereby authorized to execute an extension of Emergency Contract #E2025-01 for animal impoundment and sheltering services with Associated Humane Society, Inc., 124 Evergreen Avenue Newark, New Jersey 07114, with the not-to-exceed amount of One Hundred Sixty Thousand Dollars and Zero Cents per month ($160,000.00 per month).
2. The extension of Emergency Contract #E2025-01 is hereby authorized from April 01, 2025 through June 30, 2025, and the authorization granted herein is ratified back from April 1, 2025 to the date of adoption of this Resolution.
3. In accordance with N.J.S.A. 40A:11-6b, funds for this contract are to be provided from budget appropriations line items:
(i) NW011-011-120-1203-95920-B2025
(ii) NW011-011-200-2001-95920-B2025
4. The Qualified Purchasing Agent for the City of Newark shall file copies of all documents related to Emergency Contract #E2025-01 with the Office of the City Clerk. Pursuant to ⸹2:5-13.2 of the City Code, the Purchasing Agent shall post the emergency contract on the City’s website within forty-eight (48) hours.
5. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution ratifies and authorizes the Mayor, and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to extend Emergency Contract #E2025-01 with Associated Humane Society, Inc. 124 Evergreen Avenue Newark, New Jersey 07114, in an amount not to exceed One Hundred Sixty Thousand Dollars and Zero Cents per month ($160,000.00 per month).