Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Term Contract Number T-0109, Vendor Contract Numbers 83905 & 83909
Purpose: Radio Communication Equipment and Accessories
Entity Name(s)/Address(s):
(1) ESS Inc., 9 Basin Street, Suite 9, So. Kearny, New Jersey 07032 (Vendor Contract Number 83905)
(2) Motorola Solutions Inc. 5 Paragon Drive, Suite 200, Montvale, New Jersey 07645 (Vendor Contract Number 83909)
Contract Amount: Not to exceed $900,000.00 for two (2) vendors for the entire contract period ending on April 30, 2018
Funding Source: Fire Department Budget
Contract Period: Upon Authorization by Municipal Council - April 30, 2018, inclusive of any extensions by the state
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address: (
(
Additional Information:
body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the State Term Contract Number T-0109, Radio Communication Equipment and Accessories contract, to purchase products or services from two (2) authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the following vendors have been awarded a state contract for Radio Communication Equipment and Accessories (Term Contract Number T-0109) for the period commencing on the date of adoption of this authorizing resolution to April 30, 2018, inclusive of any subsequent extension to the term of the State Contract:
# 83905, ESS Inc., 9 Basin Street, Suite 9, So. Kearny, New Jersey 07032 and
# 83909, Motorola Solutions Inc., 5 Paragon Drive, Ste. 200, Montvale, New Jersey 07645; and
WHEREAS, the Purchasing Director recommends the utilization of these State contract awards on the grounds that they provide Radio Communication Equipment and Accessories, according to specifications required by the City of Newark; and
WHEREAS, the total cost for the purchase of Radio Communication Equipment and Accessories, is expected not to exceed $900,000.00 for two (2) vendors for the entire contract period ending on April 30, 2018; and
WHEREAS, usage of this contract provides Radio Equipment and Accessories and system upgrades as required by the Fire Department; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize State Term Contract Number T-0109, Vendor contract # 83905, ESS Inc., and #83909, Motorola Solutions Inc., to provide RADIO COMMUNICATION EQUIPMENT AND ACCESSORIES, for the period commencing from the date of adoption of this authorizing resolution to April 30, 2018, inclusive of any subsequent extensions to the term of this state contract.
2. The terms of the contract and the method of contracting shall be consistent with the Notice of Award of Term Contract T-0109, the associated State Method of Operation (as amended by Amendment #1 - Vendor Information Change dated July 15, 2013) and the State's Standard Terms and Conditions, copies of which are attached hereto and made a part hereof.
3. The Purchasing Director shall ensure that all purchase orders issued reflect the correct contract item pricing, and that only those items/services specified in the State contract are purchased from the vendors.
4. There shall be no amendment of this resolution without the approval of the Municipal Council.
5. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16. Funds for these expenditures are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5.
6. This contract is awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d) (2). Certification of the Availability of Funds shall be executed by purchase order; each time an order is placed and charged against this contract.
7. The total cost of the contract shall not exceed $900,000.00 for two (2) vendors for the entire contract period ending on April 30, 2018, inclusive of subsequent extensions to the term of contract by the state.
8. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a State Contract award and constitutes a fair and open procedure.
9. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
10. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a State contract award to ESS Inc., and Motorola Solutions Inc., to provide for the purchase of Radio Communication Equipment and Accessories, for the period commencing from the adoption of this resolution to April 30, 2018, inclusive of any subsequent extensions to the term, at a cost not to exceed $900,000.00 for two (2) vendors.