Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Homeless Services: Hope Village II Operator
Entity Name: United Community Corporation
Entity Address: 332 South 8th Street, Newark, New Jersey 07103
Contract Amount: Not to exceed $400,000.00
Funding Source: NW51-G24-M2420-A-2024
Contract Period: To be established for a period not to exceed twelve (12) consecutive months with option to renew for one year
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( X ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
body
WHEREAS, on September 4, 2024, the City of Newark (hereinafter the “City”) through its Purchasing Agent, QPA, advertised to solicit a Request for Proposals (“RFP”) for the provision of Newark Hope Village II Operators, for the Department of Administration /Office of Homeless Services, as described in the attached RFP proposal; and
WHEREAS, the Division of Central Purchasing (hereinafter “Central Purchasing”) published the RFP on the City’s online procurement portal to provide broader access and download capabilities to potential bidders; and
WHEREAS, on September 26, 2024, Central Purchasing received three (3) proposals in response to this advertisement; and
WHEREAS, the Purchasing Agent, QPA, obtained signed, no-conflict letters from each of the five members of the evaluation committee (copies of which are attached hereto and made a part hereof) before releasing the RFP responses to the evaluators via the electronic procurement portal; and
WHEREAS, the evaluation committee evaluated the three (3) responses and recommended a single award be made to United Community Corporation, 332 South 8th Street, Newark, New Jersey 07103, its proposal determined to be the most advantageous in the best interests of the City, cost and other factors considered, and to be in accordance with the criteria listed in the RFP; and
WHEREAS, the Purchasing Agent, QPA, concurs with the evaluation committee’s recommendation that the award be made to United Community Corporation, 332 South 8th Street, Newark, New Jersey 07103; and
WHEREAS, this contract is being awarded pursuant to the Fair and Open Procedures of the State Pay-to-Play Law, N.J.S.A. 19:44A-20.5; and
WHEREAS, the awardee has not made, and has agreed not to make during the term of the contract, any political contributions that would violate New Jersey’s Pay-to-Play Law, N.J.S.A. 19:44A-20.4 et seq.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee(s), the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with United Community Corporation, 332 South 8th Street, Newark, New Jersey 07103, as the Newark Hope Village II Operator for the City of Newark, whose proposal was determined to be the most advantageous and in the best interests of the City, cost and other factors considered in accordance with the proposal specifications. The term of the contract shall be for twelve (12) consecutive months, with an option to renew for one (1) additional year pursuant to N.J.S.A. 40A:11-15 and with the start date to commence on the date the contract is fully executed.
2. There shall be no amendments or changes to this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2025 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Health and Community Wellness NW011-200-2001-97550-A2024, covering the amount of an order. Attached hereto is a Certification of Funds in an amount not exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00) for a period to be established and not to exceed twelve (12) consecutive months with one (1) one-year option to renew.
5. The Purchasing Agent, QPA, shall file copies of this resolution and the duly executed contract with the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with United Community Corporation, 332 South 8th Street, Newark, New Jersey, 07103, as the Newark Hope Village Operator for the City’s Office of Homeless Services, at a contract amount not to exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00) for a period not exceed twelve (12) consecutive months, with one (1) one-year option to renew, with the start date commencing upon contract execution.