Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Automotive Cleaners and Fluids
Entity Name(s)/Address(s):
1. Samuels, Inc. T/A Buy Wise Auto Parts; 2091 Springfield Avenue, Vauxhall, New Jersey 07088
2. Parts Authority, LLC; 3 Dakota Drive, Suite 110, New Hyde Park,
New York 11042
3. Elliot Auto Supply Co., Inc., 2155 East Valencia Road, Tucson, Arizona 85706
Contract Amount: Not to exceed $400,000.00
Funding Source: 2024 Budget/Public Works/Motors; NW011-060-0602-83550-B2024/Water and Sewer Utilities; Nw037-750-7502-83420-B2024
2025 Budget/Public Works/Sanitation; NW011-060-0605-83860-B2025
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide Automotive Cleaners and Fluids for various departments of the City
Advertisement Date: January 29, 2025
Addendum Date: February 5, 2025
Bids Downloaded: Twenty (20)
Bids Submitted: Three (3)
body
WHEREAS, on January 29, 2025 the City of Newark through its Purchasing Agent, QPA, advertised bids solicitation for Automotive Cleaners and Fluids services for various departments of the City, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on February 20, 2025 the Division of Central Purchasing received Three (3) bids in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommends that an award be made to Parts Authority LLC; 3 Dakota Drive, Suite 110, New Hyde Park, New York 11042 and Elliot Auto Supply Co. Inc.,; 2155 East Valencia Road, Tucson, Arizona 85706 being the lowest, responsive and responsible bidders; and
WHEREAS, the Department of Public Works; Motors recommends that an award be made to Samuels Inc. T/A Buy Wise Auto Parts; 2091 Springfield Avenue, Vauxhall, New Jersey 07088, Parts Authority LLC; 3 Dakota Drive, Suite 110, New Hyde Park, New York 11042 and Elliot Auto Supply Co. Inc.,; 2155 East Valencia Road, Tucson, Arizona 85706 being the lowest, responsive and responsible bidders; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation that an award be made to 1. Samuels Inc. T/A Buy Wise Auto Parts; 2091 Springfield Avenue, Vauxhall, New Jersey 07088, 2. Parts Authority LLC; 3 Dakota Drive, Suite 110, New Hyde Park, New York 11042 and 3. Elliot Auto Supply Co. Inc,; 2155 East Valencia Road, Tucson, Arizona 85706 being the lowest, responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with 1. Samuels Inc. T/A Buy Wise Auto Parts; 2091 Springfield Avenue, Vauxhall, New Jersey 07088, 2. Parts Authority LLC; 3 Dakota Drive, Suite 110, New Hyde Park, New York 11042 and 3. Elliot Auto Supply Co. Inc,; 2155 East Valencia Road, Tucson, Arizona 85706 to provide Automotive Cleaners and Fluids for various City of Newark departments, whose bids were received on the advertised due date and determined to be the highest discount off, responsive, and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2026 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during its term; thus, for any and all expenditures against it contract, a certification of availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line2024 Budget/Public Works/Motors; NW011-060-0602-83550-B2024/Water and Sewer Utilities; Nw037-750-7502-83420-B2024. 2025 Budget/Public Works/Sanitation; NW011-060-0605-83860-B2025. All services performed under this contract shall be paid by the agency requesting the service. Other user departments/offices and applicable funding sources will be presented with the Certification of Funds signed by the Chief Financial Officer on an as needed basis. This contract shall not exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00) for Three (3) vendors for twenty-four (24) consecutive months with start date commencing when the contract is fully executed.
5. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a single award contract with 1. Samuels Inc. T/A Buy Wise Auto Parts; 2091 Springfield Avenue, Vauxhall, New Jersey 07088, 2. Parts Authority LLC; 3 Dakota Drive, Suite 110, New Hyde Park, New York 11042 and 3. Elliot Auto Supply Co. Inc.,; 2155 East Valencia Road, Tucson, Arizona 85706 to provide Automotive Cleaners and Fluids for various City of Newark departments, at an amount not to exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00) for a period not to exceed twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.