Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # M-0003 / 77560
Purpose: Software License and Related Service
Entity Name(s)/Address(s): SHI International Corp., 290 Davidson Avenue,
Somerset, New Jersey 08873
Contract Amount: $1,417,876.00
Funding Source: Water Capital Fund 041 - B2006, no direct effect on Operating Budget
Contract Period: Upon Municipal Council Approval - June 30, 2015 inclusive of any subsequent extension by the state
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address
Additional Information:
Invitation: Central Purchasing Agent, May 6, 2014
Deferred 7R1-m 050714
Deferred 7R1-e 052014
Deferred 7R1-c 060514
NOTE: DEFER UNTIL JULY 9th REGULAR MEETING
No Action Taken, June 18, 2014
Deferred 7R1-a 062414
RTA 7R1-a 070914
body
WHEREAS, the City of Newark through its Purchasing Director wishes to utilize the State Software License and Related Service Term Contract M-0003, to purchase products or services from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the vendor, SHI International Corp., has been awarded a state contract under the term Contract #M-0003 for the purchase of Software License and Related Service, respectively for the period July 1, 2010, to June 30, 2015; and
WHEREAS, the City wishes to utilize this contract with the following vendor commencing adoption of this resolution to June 30, 2015, inclusive of any subsequent extensions to the term of the contract.
# 77560, SHI International Corp., 290 Davidson Avenue, Somerset, New Jersey 08873; and
WHEREAS, the City wishes to use an authorized dealer/distributor, Tyler Technologies, Inc., under this contract to procure an integrated billing and customer service program; and
WHEREAS, Tyler Technologies, Inc., One Tyler Drive, Yarmouth, Maine 04096, has provided a proposal to the City of Newark subject to the methods of operations provisions of term contract M-0003, under SHI International, Corp. (attached hereto); and
WHEREAS, the Purchasing Director recommends the utilization of this state contract award on the grounds that it provides an integrated billing and customer service program that will include a utility billing suite, work orders, permits and code enforcement modules, geographic information system integration, and cashiering modules to be utilized according to specifications and requirements required by the City of Newark’s Departments of Water & Sewer Utilities, Neighborhood and Recreational Services, Division of Code Enforcement and Finance, Division of Revenue Collections; and
WHEREAS, the total cost for the purchase of Software License & Related Service, is expected not to exceed $1,417,876.00; and
WHEREAS, the Acting Chief Financial Officer has certified the availability of funds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Director is authorized to utilize Contract # 77560, SHI International, Corp., 290 Davidson Avenue, Somerset, New Jersey 08873 and the authorized dealer/distributor, Tyler Technologies, Inc., One Tyler Drive, Yarmouth, Maine 04096 to provide SOFTWARE LICENSE & RELATED SERVICE, for the period commencing from the adoption of this resolution to June 30, 2015, inclusive of any subsequent extensions to the term of this state contract.
2. There shall be no amendment of this resolution or contract without the approval of the Municipal Council.
3. There shall be no advance payment on this state contract in accordance with N.J.S.A. 40A: 5-16. Funds for expenditures against this contract are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(c).
4. The Certification of the Availability of Funds is as follows; NW041 - FUND 041 - DEPT. W06 - PROJECT 06S20 - ACCOUNT 94710 - BUDGET B2006 for $1,417,876.00. This contract shall not exceed $1,417,876.00 inclusive of subsequent extensions to the term of contract by the state.
5. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
6. The Purchasing Director shall forthwith file a duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of a State contract awarded to SHI International, Corp., and its dealer/distributor Tyler Technologies Inc., to provide for the purchase of Software License and Related Service, for the period commencing from the adoption of this resolution to June 30, 2015, inclusive of any subsequent extensions to the term, at a cost not to exceed $1,417.876.00.