Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Batteries Storage, Automotive
Entity Name(s)/Address(s): 1.) Parts Authority LLC, 3 Dakota Drive, Suite 110, New Hyde Park, New York 11042
2.) Superior Distributors Co., Inc. 4 Midland Avenue, Elmwood Park, New Jersey 07407
Contract Amount: $320,000.00
Funding Source: 2023 Budget/Department of Public Works/Division of Motors/NW011-060-0602-83630-B2023 and Department of Water and Sewer Utilities / NW037-750-7502-83380-B2023
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Batteries Storage, Automotive to the Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities.
Advertisement: April 19, 2023
Bids Downloaded: Four (4)
Bids Received: Two (2)
body
WHEREAS, on April 19, 2023, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Batteries Storage, Automotive for the Department of Public Works/Division of Motors and the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on May 4, 2023, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Department of Public Works/Division of Motors and the Department of Water and Sewer Utilities recommended that a dual award be made to Parts Authority LLC, 3 Dakota Drive, Suite 110, New Hyde Park, New York 11042 and Superior Distributors Co., Inc. 4 Midland Avenue, Elmwood Park, New Jersey 07407, the highest discount off and being responsive and responsible bidders per brand, line item commodity for year one (1) and year two (2); and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations to award Parts Authority LLC, 3 Dakota Drive, Suite 110, New Hyde Park, New York 11042 and Superior Distributors Co., Inc. 4 Midland Avenue, Elmwood Park, New Jersey 07407 per line commodity per year for year one and year two; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA are hereby authorized to enter into and execute a dual contract with: Parts Authority LLC, 3 Dakota Drive, Suite 110, New Hyde Park, New York 11042 and Superior Distributors Co., Inc. 4 Midland Avenue, Elmwood Park, New Jersey 07407 to provide Batteries Storage, Automotive for the City of Newark, whose bids were received on the advertised due date and determined to be the highest discount off and being responsible and responsive bidders per line item commodity, per brand for year one (1) and year two (2). The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, with a start date to commence upon a fully executed contract.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2023 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: NW011-060-0602-83630-B2023/Department of Public Works/Division of Motors and NW037-750-7502-83380-B2023/Department of Water and Sewer Utilities, covering the amount or the order. This contract shall not exceed Three Hundred Twenty Thousand Dollars and Zero Cents ($320,000.00) for twenty-four (24) consecutive months for two (2) vendors.
5. The Purchasing Agent, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a dual contract with: Parts Authority LLC and Superior Distributors Co., Inc. to provide Batteries Storage, Automotive to the City of Newark at a cost not to exceed Three Hundred Twenty Thousand Dollars and Zero Cents ($320,000.00) for twenty-four (24) consecutive months with the start date commencing upon the full execution of the contract.