Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Liners (Garbage Bags).
Entity Name(s)/Address(s):
1) Interboro Packaging Corporation, 114 Bracken Road, Montgomery, New York 12549;
2) Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083; and
3) R&K Duncan, Hillside, New Jersey 07205
Contract Amount: Not to exceed $245,000.00
Funding Source: 2022 Budget/Department of Recreation, Cultural Affairs and Senior Services/NW-011-160-1606-83840/83850/83420/83240-B2022/NW-011-160-1608-83420-B2022 and NW-011-160-1609-83840/83850-B2022/Department of Public Works, Division of Public Buildings/NW-011-060-0604-83320-B2022/Department of Public Works, Division of Sanitation/NW-011-060-0605-83810-B2022/Department of Public Safety, Division of Fire/NW-011-190-1903-83320-B2022/Department of Public Safety, OEM/NW-011-190-1904-83850-B2022/Department of Health and Community Wellness, Environmental Health/NW-011-120-1203-83870-B2022/Department of Health and Community Wellness, Homeless Services/NW-026-46540-B2022/Department of Water and Sewer Utilities/NW-037-750-7502-83320-B2022 and the Office of the City Clerk/NW-011-020-0201-83870-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This contract will provide Liners (Garbage Bags) to the City’s various Departments.
Advertisement: June 10, 2022
Bid Downloaded: Fourteen (14)
Bid Received: Seven (7)
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WHEREAS, on June 10, 2022, the City of Newark through its Qualified Purchasing Agent advertised to solicit bids for contractors to provide Liners (Garbage Bags) the Department of Recreation, Cultural Affairs and Senior Services, Department of Public Works, Department of Public Safety, Department of Health and Community Wellness, Department of Water and Sewer Utilities and the Office of the City Clerk, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on June 23, 2022, the Division of Central Purchasing received seven (7) bids in response to this advertisement; and
WHEREAS, the Directors of the Department of Community Health and Wellness and the Department of Water and Sewer Utilities recommended that a multiple award be made to: 1. Central Poly-Bag Corp., 2400 Bedle Place, Linden, New Jersey 07036; 2. Continental and Global Services, 4139 NW 135 Street, Opa-Locka, Florida 33054; 3. Interboro Packaging Corporation, 114 Bracken Road, Montgomery, New York 12549; 4. Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083 and 5. R&K Duncan, 253 Clark Street, Hillside, New Jersey 07205, the lowest, responsive and responsible bidders per line item commodity per year; and
WHEREAS, Central Poly-Bag Corp., 2400 Bedle Place, Linden, New Jersey 07036 and Continental and Global Services, 4139 NW 135 Street, Opa-Locka, Florida 33054 are unable to hold their prices; and
WHEREAS, the Qualified Purchasing Agent concurs with the recommendations that a multiple award be made to: 1. Interboro Packaging Corporation, 114 Bracken Road, Montgomery, New York 12549; 2. Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083 and 3. R&K Duncan, 253 Clark Street, Hillside, New Jersey 07205, the lowest, responsive and responsible bidders per line item commodity per year; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent are hereby authorized to enter into and execute contracts with 1. Interboro Packaging Corporation, 114 Bracken Road, Montgomery, New York 12549 receive line item # 1, 8, 10, 13 and 14 for year one (1) and year two (2) and line item# 11 for year one (1) only and line item# 2 for year two (2) only; 2. Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083 to receive line item# 4, 5, 6, 9, and 15 for year one (1) and year (2) and line item# 2, 3, 7 and 12 for year one (1) only); and 3. R&K Duncan, 253 Clark Street, Hillside, New Jersey 07205 to receive line item #3, 7, 11 and 12 for year two (2) only, to provide Liners (Garbage Bags) for the City of Newark Department of Recreation, Cultural Affairs and Senior Services, Department of Public Works, Department of Public Safety, Department of Health and Community Wellness, Department of Water and Sewer Utilities and the City Clerk’s Office, whose bids were received on the advertised due date and determined to be lowest, responsive and responsible bidders per line item commodity in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2022 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Lines: Department of Recreation, Cultural Affairs and Senior Services NW-011-160-1606-83840/83850/83420/83240-B2022, NW-011-160-1608-83420-B2022 and NW-011-160-1609-83840/83850-B2022, Department of Public Works, Division of Public Buildings NW-011-060-0604-83320-B2022, Department of Public Works, Division of Sanitation NW-011-060-0605-83810-B2022, Department of Public Safety, Division of Fire NW-011-190-1903-83320-B2022, Department of Public Safety, Office of Emergency Management NW-011-190-1904-83850-B2022, Department of Health and Community Wellness, Division of Environmental Health NW-011-120-1203-83870-B2022, Department of Health and Community Wellness, Division of Homeless Services NW-026-46540-B2022, Department of Water and Sewer Utilities NW037-750-7502-83320-B2022 and the Office of the City Clerk/NW-011-020-0201-83870-B2022. This contract shall not exceed Two Hundred Forty-Five Thousand Dollars and Zero Cents ($245,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months.
5. The Qualified Purchasing Agent shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, to enter into and execute contracts with: 1. Interboro Packaging Corporation, 114 Bracken Road, Montgomery, New York 12549; 2. Plastic Express, Inc., 667 Lehigh Avenue, Union, New Jersey 07083 and 3. R&K Duncan, 253 Clark Street, Hillside, New Jersey 07205 to provide Liners (Garbage Bags) to the City of Newark, at an amount not to exceed Two Hundred Forty-Five Thousand Dollars and Zero Cents ($245,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.