...Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide work boots to the City
Description: Work Boots
Entity Name(s)/Address(s):
1. JLMP Sporting Goods, 110 Mount Pleasant Avenue, Newark, New Jersey 07104
2. Keyport Army Navy, P.O. Box 985, Brick, New Jersey 08723
Contract Amount: $198,000.00 for two (2) vendors
Funding Source: 2018Budget/Department of Public Works, Public Safety, Water and Sewer Utility and Engineering
Account Code Line:
NW011-060-0603-83810-B2018/ DPW Parks and Grounds
NW011-060-0605-83810-B2018/ DPW Sanitation/ Demolition
NW011-060-0602-83810-B2018/ DPW Motors
NW011-060-0604-83320-B2018/ Public Work/ Public Buildings
NW011-190-1902-83810-B2018/ Public Safety/ Police
NW011-190-1903-83830-B2018/ Public Safety/ Fire
NW011-190-1904-83810-B2018/ Public Safety/ OEM
NW037-750-7502-83830-B2018/ Water and Sewer Utilities
NW011-110-1107-83810-B2018/ Engineering/ Traffic & Signals
NW028-28T-5T28-59720-B2018/ Health and Community Wellness
Contract Period: To be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: August 14, 2018
Number of Bids Solicited: Five (5)
Number of Bids Received: Three (3)
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WHEREAS, on August 14, 2018, the City of Newark, through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Work Boots, to the Department of Public Works, Public Safety, Water and Sewer Utilities and Engineering, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed five (5) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on August 30, 2018, three (3) bids were received in response to this advertisement; and
WHEREAS, on October 1, 2018, the Division of Central Purchasing rejected one (1) bid for the bidder’s failure to report to the Division of Special Taxes, and therefore due to the lack of reporting it is not current on payroll taxes as certified by Division of Special Taxes pursuant to Newark City Ordinance 6PSFe-040611(2:5-13.2(b)(4)(a)); and
WHEREAS, the Directors of the Department of Public Works, Public Safety, Water and Sewer Utilities and Engineering recommended that a dual award be made to JLMP Sporting Goods and Keyport Army Navy, the only responsive and responsible bidders based on line items; and
WHEREAS, the Purchasing Agent, QPA, concurred with the recommendation from the Directors of Department of Public Works, Public Safety, Water and Sewer Utilities and Engineering that a dual award be made to JLMP Sporting Goods and Keyport Army Navy, the responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby authorized to enter into a contract with JLMP Sporting Goods 110 Mount Pleasant Avenue Newark, New Jersey07104 and Keyport Army Navy P.O. Box 985 Brick, New Jersey08723 to provide Work Boots to the City, whose bids were received on the advertised due date and determined to be the only responsive, responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed $198,000.00 for two (2) vendors.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines, NW011-060-0603-83810-B2018/ DPW Parks and Grounds, NW011-060-0605-83810-B2018/ DPW Sanitation, NW011-060-0602-83810-B2018/ DPW Motors, NW011-060-0604-83320-B2018/ Public Works/ Public Buildings, NW011-190-1902-83810-B2018/ Public Safety/ Police, NW011-190-1903-83830-B2018/ Public Safety/ Fire, NW011-190-1904-83810-B2018/ Public Safety/OEM, NW037-750-7502-8383-B2018/ Water and Sewer Utilities, NW011-110-1107-83810-B2018/ Engineering/ Traffic and Signals, NW028-28T-5T28-59720-B2018/ Environment Health and Community Wellness will be covering the amount of the order. This contract shall not exceed $198,000.00 for a period to be established not to exceed two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, to enter into a contract with two (2) vendors: JLMP Sporting Goods and Keyport Army Navy, to provide Work Boots to the City of Newark at a cost not to exceed $198,000.00 for a period to be established not to exceed two (2) years.