Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Storage Containers
Entity Name(s)/Address(s): Portable Containers Services 101 Eisenhower Parkway, Suite 300, Roseland, New Jersey 07068
Contract Amount: $15,725.00
Funding Source: Grant Funds, Office of Emergency Management & Homeland Security.
Contract Period: Upon Complete Delivery Not to Exceed August 31, 2015
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
(N/A
Additional Information:
Bids solicited: Six (6)
Bids received: One (1)
body
WHEREAS, on December 16, 2014, the City of Newark through its Director of Purchasing advertised to solicit bids for contractors to provide, Storage Containers to the Office of Emergency Management & Homeland Security as per the bid attached hereto; and
WHEREAS, the Division of Central Purchasing distributed six (6) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on January 8, 2015, one (1) bid was received in response to this advertisement; and
WHEREAS, the Director of the Office of Emergency Management & Homeland Security reviewed the bid and recommended that an award be made to the only responsible bidder Portable Containers Services; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24 the vendor agreed to hold prices until such time as award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE BE IT RESOLVED, BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Portable Containers Services 101 Eisenhower Parkway, Suite 300, Roseland, New Jersey 07068, to provide Storage Containers to the City of Newark, whose bid was received on the advertised due date and determined to be the only responsive responsible bidder, in accordance with bid specifications. Upon adoption of the resolution by the Municipal Council, the term of the contract will be a one time delivery before August December 31, 2015.
2. There shall be no amendment or change of this contract without the approval of the Newark Municipal Council.
3. Funds for this acquisition is encumbered on Requisition # 18202 Fund NW051 Dept. G14 G15 Project A14A0 A15D0 Account # 94550 Budget Year B2014B2015, for the total of $15,725.00. this contract shall not exceed $15,725.00.
4. It is responsibility of the Director of the Office of Emergency Management & Homeland Security to ascertain that the Storage Containers is in compliance with the specifications and will provide the Municipal Council, the Business Administrator and the Director of Purchasing with appropriate reports during the term of the contract.
5. A duly executed copy of the contract shall be forthwith field in the Office of the City Clerk by the Director of Purchasing.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Portable Containers Services to provide Storage Containers to the City of Newark, at a cost not to exceed $15,725.00.