Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Dental Equipment & Supplies
Description: Purchase of Dental Supplies and Equipment
Entity Name(s)/Address(s): Dental Health Products, Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229
Contract Amount: Amount not to exceed $90,000.00
Funding Source: 2016 Budget/ Department of Health and Community Wellness
Account Line Code(s): NW011-120-1202-8325/Health and Community Wellness
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertised Date: December 22, 2015
Bids Solicited: Three (3)
Bids Received: One (1)
body
WHEREAS, on December 22, 2015, the City of Newark through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide Dental Equipment and Supplies to the Department of Health and Community Wellness, as per the bid proposal attached hereto and made a part hereof; and
WHEREAS, the Division of Central Purchasing distributed three (3) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on January 7, 2016, one (1) bid was received in response to this advertisement, that response being from Dental Health Products, Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229; and
WHEREAS, the Supervising Procurement Specialist has reviewed the response from Dental Health Products, Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229, and recommends an award be made to Dental Health Products, Inc., being the only responsive, responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Dental Health Products, Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229, to provide Dental Equipment and Supplies to the City, whose bid was received on the advertised due date and determined to be the only responsive responsible bidder, in accordance with the bid specifications.
2. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A. 40A:11-3.
3. The cost of this contract shall not exceed $90,000.00 for two (2) years.
4. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
5. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2016 and subsequent years are contingent upon appropriations, in accordance with N.J.A.C. 5:30-5.5(d).
6. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines, NW011-120-1202-8325 - Health and Community Wellness, covering the amount of the order.
7. The Supervising Procurement Specialist shall file a duly executed copy of the contract in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a contract with Dental Health Products, Inc., 2614 North Sugar Bush Road, New Franken, Wisconsin 54229, to provide Dental Equipment and Supplies to the City of Newark at a cost not to exceed $90,000.00 for two (2) years.