Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide First Aid Kits and Refills
Entity Name(s)/Address(s):
1. Every Ready First Aid Kits and Medical Supply; 300 Liberty Avenue, Brooklyn, New York 11207
2. Top Safety Products Company Inc.; 160 Meister Avenue, Suite 16, Branchburg, New Jersey 08876
Contract Amount: Not to exceed $88,191.40
Funding Source: Budget 2025/2026/ Recreation Cultural Affairs and Senior Services/Directors Office - NW011-160-1601-83240-B2025; NW011-160-1606-83240-B2025; NW011-160-1608-83240-B2025;NW011-160-1609-83240-B2025, Public Works/Public Buildings - NW011-060-0604-83870-B2025;Sanitation - NW011-060-0605-83870-B2025; Motors - NW011-060-0602-83830-B2025, Public Safety/Office of Emergency Management - NW011-190-1904-B2025; NW051-G23-P23K0-B2023 - FY23 UASI Grant ; NW051-G24-P24M0-B2024 - FY24 UASI Grant; Police - NW011-190-1902-83830-B2025, Engineering/Traffic and Signals- NW011-110-1107-83010-B2025; Directors Office - NW011-110-1101-83130-B2025, Water and Sewer Utilities - NW037-750-7502-83830-B2025/B2026, Department of Health and Community Wellness/Environmental Services - NW011-120-1203-83230-B2025; NW051-G24-2H24G-83240-B2024, Medical Care Services - NW051-G24-H240E-83870-B2025
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide First Aid Kits and Refills for the Various Departments of the City of Newark.
Advertisement Date: April 9, 2025
Addendum Date: April 16, 2025
Bids Downloaded: Thirty-Four (34)
Bids Submitted: Six (6)
body
WHEREAS, on April 9, 2025, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for First Aid Kits and Refills for the various departments of the City of Newark, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on May 1, 2025, the Division of Central Purchasing received six (6) bid in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities and the Department of Health and Community Wellness (“Departments”) recommended that dual award be made to: (1) Every Ready First Aid Kits and Medical Supply; 300 Liberty Avenue, Brooklyn, New York 11207 and (2) Top Safety Products Company Inc., 160 Meister Avenue, Suite 16, Branchburg, New Jersey 08876, the lowest responsible bidders for Line Items 1, 2 and 4 (Years 1 and 2) and for Line Item 3 (Years 1 and 2), respectively; and
WHEREAS, the Purchasing Agent, QPA, concurs with the Department’s recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding its prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute contracts with (1) Every Ready First Aid Kits and Medical Supply, 300 Liberty Avenue, Brooklyn, New York 11207 and (2) Top Safety Products Company Inc., 160 Meister Avenue, Suite 16, Branchburg, New Jersey 08876 to provide first aid kits and refills for the various Departments of the City of Newark, which bidders’ bids were received on the advertised due date and determined to be the lowest responsible bids respectively for Line Items 1, 2 and 4 (Years 1 and 2) and for Line Item 3 (Years 1 and 2 The term of the contracts shall be for a period not to exceed twenty-four (24) consecutive months from the date the first contract is fully executed.
2. There shall be no amendment or change of said contracts without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. These are open-ended contracts to be used as needed during its term. For any and all expenditures against these contracts, a certification of availability of sufficient funds shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2025 Budget/Public Works; Public Buildings- NW011-060-0604-71770-B2025.
5. The total amount for purchases authorized pursuant to this Resolution shall not exceed Eighty-Eight Thousand One Hundred Ninety-One Dollars and Forty Cents ($88,191.40) for the twenty-four (24) consecutive month-period commencing on the date upon which the first contract is fully executed.
6. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contracts in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and executecontract with (1) Every Ready First Aid Kits and Medical Supply, 300 Liberty Avenue, Brooklyn, New York 11207 and (2) Top Safety Products Company Inc., 160 Meister Avenue, Suite 16, Branchburg, New Jersey 08876 to provide first aid kits and refills for the various Departments of the City of Newark. The contract amount shall not exceed Eighty- Eight Thousand One Hundred Ninety-One Dollars and Forty Cents ($88,191.40) for the twenty-four (24) consecutive-month period to commence upon the date the contract is fully executed.