Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Wiping Rags.
Entity Name(s)/Address(s): American Waste & Textile, LLC, 73-79 Vesey Street, Newark, New Jersey 07105
Contract Amount: Not to exceed $100,000.00
Funding Source: 2020 Budget/Department of Public Safety, Division of Fire/NW011-190-1903-83240-B2020/Department of Public Works, Division of Sanitation/NW011-060-0605-83870-B2020/Department of Public Works, Division of Motors/NW011-060-0602-83860-B2020/Department of Water and Sewer Utilities/NW037-782-750-83870-B2020
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months commencing upon fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To purchase Wiping Rags for the Departments of Public Safety, Division of Fire, Department of Public Works, Division of Sanitation and Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities.
Advertisement: August 5, 2020
Bids Solicited: Three (3)
Bid Received: One (1)
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WHEREAS, on August 5, 2020, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Wiping Rags, for the Department of Public Safety, Division of Fire, Department of Public Works, Division of Sanitation and the Division of Motors and the Department of Water and Sewer Utilities, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing distributed three (3) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on August 20, 2020, the Division of Central Purchasing received One (1) bid in response to this advertisement; and
WHEREAS, the Department of Public Safety, Division of Fire, the Department of Public Works, Division of Sanitation, and the Division of Motors and the Department of Water and Sewer Utilities, recommended that an award be made to American Waste & Textile, LLC, 73-79 Vesey Street, Newark, New Jersey 07105 the only bid received and being a responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Department of Public Safety, Division of Fire, Department of Public Works, Division of Sanitation and Division of Motors and the Department of Water and Sewer Utilities that an award be made to the sole responsive responsible bidder, American Waste & Textile, LLC, 73-79 Vesey Street, Newark, New Jersey 07105, and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their bid beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with: American Waste & Textile, LLC, 73-79 Vesey Street, Newark, New Jersey 07105, to provide Wiping Rags for the City of Newark, Department of Public Safety, Division of Fire, the Department of Public Works, Division of Sanitation and Division of Motors and the Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the only bid received and being a responsive and responsible bidder. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, start date to commence upon fully executed contract.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Safety, Division of Fire/NW011-190-1903-83240-B2020/ Department of Public Works, Division of Sanitation/NW011-060-0605-83870-B2020/Department of Public Works, Division of Motors/NW011-060-0602-83860-B2020/ Department of Water and Sewer Utilities/NW037-782-750-83870-B2020. This contract shall not exceed One Hundred Thousand Dollars and Zero Cents ($100,000.00) for twenty-four (24) consecutive months commencing fully executed contract for one (1) vendor.
5. The Purchasing Agent, QPA, shall file a duly executed copy of this contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Business Administrator to enter into and execute a contract with American Waste & Textile, LLC, 73-79 Vesey Street, Newark, New Jersey 07105 to provide, Wiping Rags to the City of Newark, Department of Public Safety, Division of Fire, the Department of Public Works, Division of Sanitation and Division of Motors and the Department of Water and Sewer Utilities, at a cost not to exceed $100,000.00 for twenty-four (24) consecutive months to commence upon a fully executed contract for one (1) vendor.