Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: This contract is for additional Vendors/Trucks to increase capacity on the Street Maintenance: Snow and Ice Removal, Salt-Sand Spreading.
Entity Name(s)/Address(s):
1. Amber Transport, LLC, 580 North 9th Street, 1 Floor, Newark, New Jersey 07107
2. Frank Lepore, LLC, 1 James Road, Boonton, NJ 07005
Contract Amount: Not to exceed $6,750,000.00
Funding Source: 2025 Budget/Department of Public Works, Division of Sanitation/NW011-060-0605-71920-B2025
Contract Period: To be established for a period not to exceed Thirty-Six (36) consecutive months commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract is for additional Vendors/Trucks for the Street Maintenance: Snow and Ice Removal, Salt-Sand Spreading, due to limited capacity from vendors on previous award resolution(s). The budget appropriation for the purpose in the amount of $6,750,000.00 remains the same, as well as the term of Thirty-Six (36) consecutive months.
Advertisement Date: January 23, 2025
Due Date: February 6, 2025
Downloaders; 16
Submission:7
(5 out 7 non-compliant)
(2 out 7 Selected in First Bid)
body
WHEREAS, On January 23, 2025, the City of Newark (“City”) through its Purchasing Agent, QPA, advertised and solicited bids for the provision of Additional Street Maintenance Snow and Ice Removal Services, Salt/Sand Spreading for the Department of Public Works, Division of Sanitation, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing (hereinafter “Central Purchasing”) published the bid on the City’s procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, on February 6, 2025, the Division of Central Purchasing received Seven (7) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Public Works/Division of Sanitation
reviewed the submitted bids, of which Amber Transportation, 90 Spruce Street, Newark, New Jersey 07108 and Frank Lepore, LLC, 1 James Road, Boonton, NJ 07005 were the only responsive bidders; and
WHEREAS, accordingly the Purchasing Agent, QPA, recommends that an award be made to each vendor for the year and line item for which each bidder was the lowest responsible bidder, as follows:
1. Amber Transportation, year 1 line items 11, 22 and 23, year 2 line items 11, 22 and 23, and year 3 line items 11, 22 and 23
2. Frank Lepore, LLC year 1 line items 1 through 10, year 2 line item 1 through 10, and year 3 line items 1 through 10; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq, solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq meet the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, Business Administrator or the Purchasing Agent, are hereby authorized to enter into and execute contracts with: (1) Amber Transportation, 580 North 9th Street 1 Floor, Newark, New Jersey 07107 and Frank Lepore, LLC, 1 James Road, Boonton, NJ 07005 to provide Additional Street Maintenance, Snow and Ice Removal Services, Salt/ Sand Spreading Services for the City of Newark, Department of Public Works/ Division of Sanitation, which bids were received on the advertised due date and determined to be the lowest responsive and responsible bids per year and line item as set forth above in the fourth preambular clause of this Resolution. The contracts are hereby awarded in accordance with said clause.
2. The term of the contracts shall be for a period of thirty-six (36) consecutive months from the date of contract execution, pursuant to N.J.S.A. 40A:11-15(41), at a cost not to exceed Six Million Seven Hundred Fifty Thousand Dollars and Zero Cents ($6,750,000.00).
3. There shall be no amendment or change to the contracts without the approval of the Municipal Council by resolution.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. The contracts in 2026 and subsequent budget years is contingent upon the availability sufficient appropriated funds pursuant to N.J.A.C. 5:30-5.5(d)(2).
5. These are open-ended contracts to be used as needed during their terms. For all expenditures against them, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works/ Division of Sanitation NW011-060-0605-71920-B2025.
6. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contracts in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator or the Purchasing Agent to enter into and execute contracts with: Amber Transportation, 580 North 9th Street 1 Floor, Newark, New Jersey 07107 and Frank Lepore, LLC, 1 James Road, Boonton, NJ 07005, at an amount not to exceed $6,750,000.00,in conjunction with other snow contractors, for Thirty-Six (36) consecutive months to commence upon a fully executed contract.