Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: provide Hardware: Tools, Equipment and Supplies
Entity Name(s)/Address(es):
1. Colonial Hardware Corporation, 33 Commerce Street Springfield,
New Jersey 07081
2. Continental Hardware Inc, 200 Delancey Street, Newark,
New Jersey 07105
Contract Amount: Not to exceed $1,072,000.00
Funding Source: 2026 Budget/Department of Engineering/Traffic & Signals/NW-011-110-1107-83750-B2026, Water and Sewer Utilities/ NW-038-800-8003-83740-B2025-B2026, Public Safety/Police/NW-011-190-1902-83870-B2026, Public Safety/Fire/NW-011-190-1903-72220-B2026/NW-011-190-1903-71280-B2026/NW-011-190-1903-83320-B2026/NW-011-190-1903-83390-B2026/NW-011-190-1903-83830-B2026, Department of Public Works/ Public Buildings/NW-011-060-0604-83360-B2026, Department of Public Works/Motors /NW-011-060-0602-94330-B2026, and Department of Public Works/Sanitation/ NW-011-060-0605-83870-B2026.
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This Contract will provide Hardware: tools, Equipment and Supplies to various City of Newark Departments.
Advertisement Date: September 24, 2025
Bids Downloaded: Forty-Three (43)
Bids Submitted: Five (5)
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WHEREAS, on September 24, 2025, the City of Newark (“City”) through its Qualified Purchasing Agent (“QPA”) advertised to solicit bids for Hardware: Tools, Equipment and Supplies for various City of Newark Departments, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, forty-three (43) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on October 9, 2025, the Division of Central Purchasing received five (5) bids in response to this advertisement; and
WHEREAS, the Department of Public Works recommends that a dual award be made to, (1) Colonial Hardware Corporation, 33 Commerce Street, Springfield, New Jersey 07081 and (2) Continental Hardware Inc., 400 Delancy Street, Newark, New Jersey 07105, for a total Contract Amount not exceed One Million, Seventy-Two Thousand Dollars and Zero Cents ($1,072,000.00), as the lowest, responsive and responsible bidder; and
WHEREAS, the QPA concurs with the Department’s recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent(“QPA”), are hereby authorized to enter into and execute a contract with: Colonial Hardware Corporation, 33 Commerce Street, Springfield, New Jersey 07081 to provide line items one (1), two (2), three (3), five (5), six (6), seven (7), nine (9), ten (10), thirteen (13), fourteen (14), fifteen (15), sixteen (16), eighteen (18), nineteen (19), and twenty-six (26) for Year One and, line items one (1), two (2), three (3), five (5), six (6), seven (7), nine (9), ten (10), thirteen (13), fourteen (14), fifteen (15), sixteen (16), eighteen (18) and nineteen (19) for Year 2 ,and Continental Hardware Inc., 400 Delancy Street, Newark, New Jersey 07105 to provide line items four (4), eight (8), eleven (11), twelve (12), seventeen (17), twenty (20), twenty-one (21), twenty-two (22), twenty-three (23), twenty-four (24), twenty-five (25) for Year 1, and line items (4), eight (8), eleven (11), twelve (12), seventeen (17), twenty (20), twenty-one (21), twenty-two (22), twenty-three (23), twenty-four (24), twenty-five (25), and twenty-six (26) for Year 2, for a total Contract Amount not exceed One Million, Seventy-Two Thousand Dollars and Zero Cents ($1,072,000.00), to provide Hardware: Tools, Equipment and Supplies for various City of Newark Departments, whose bidders bids were received on the advertised due date and determined to be the lowest responsive and responsible bids in accordance with the bid specifications. The term of the Contract shall be for a period not to exceed twenty-four (24) consecutive months commencing upon execution of the Contract, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendments or changes of the Contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payments on the Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an Open-Ended Contract to be used as needed during its term. For any and all expenditures against the Contract, a Certification of Availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line 2026 2026 Budget/Department of Engineering/Traffic & Signals/NW-011-110-1107-83750-B2026, Water and Sewer Utilities/ NW-038-800-8003-83740-B2025-B2026, Public Safety/Police/NW-011-190-1902-83870-B2026, Public Safety/Fire/NW-011-190-1903-72220-B2026/NW-011-190-1903-71280-B2026/NW-011-190-1903-83320-B2026/NW-011-190-1903-83390-B2026/NW-011-190-1903-83830-B2026, Department of Public Works/ Public Buildings/NW-011-060-0604-83360-B2026, Department of Public Works/Motors /NW-011-060-0602-94330-B2026, and Department of Public Works/Sanitation/ NW-011-060-0605-83870-B2026. This Contract shall not exceed One Million, Seventy-Two Thousand Dollars and Zero Cents ($1,072,000.00), for the Two (2) vendors, (1) Colonial Hardware Corporation, 33 Commerce Street, Springfield, New Jersey 07081 and (2) Continental Hardware Inc., 400 Delancy Street, Newark, New Jersey 07105, for twenty-four (24) consecutive months with the start date commencing when the Contract is fully executed.
5. The QPA shall file a copy of this Resolution and the duly executed copy of the Contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA, to enter into and execute a dual contract with: (1) Colonial Hardware Corporation, 33 Commerce Street, Springfield, New Jersey 07081 and (2) Continental Hardware Inc., 400 Delancy Street, Newark, New Jersey 07105 to Hardware: Tools, Equipment and Supplies to various City of Newark Departments. The Contract amount shall not exceed One Million, Seventy-Two Thousand Dollars and Zero Cents ($1,072,000.00), for the Twenty-Four (24) consecutive-month commencing upon a fully executed dual contract.