Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Flashlights and Batteries
Entity Name(s)/Address(s):
1. Star Products d/b/a Star Data Products Corp, 1245Hewlett Plaza, Postal Office Box 12, Hewlett, New York 11557
2. Cartagena Group LLC d/b/a Batteries Plus #430, 271 US Highway 22, Suite 1, Springfield, New Jersey 07081
Contract Amount: Not to exceed $62,200.00
Funding Source: 2025 Budget/Office of the City Clerk; Municipal Courts - NW-011-020-0201-83120-B2025/Engineering; Traffic and Signals - NW011-110-1107-83750-B2025/Public Works; Motors - NW011-060-0602-83010-B2025/Sanitation - NW011-060-0605-83870-B2025/ Public Buildings - NW011-060-0604-83380-B2025/ Public Safety; Fire - NW011-190-1903-83830-B2025/ NW011-190-1903-94510-B2025/ Police - NW011-190-1902-83880-B2025/Office of Emergency Management - NW011-190-1904-83850-B2025/Department of Health and Community Wellness; Environmental Health - NW011-120-1203-83030-B2025/Immunizations - NW051-G25-5H5K0-83870-B2025/Childhood Lead/Lead Abatement - NW051-G23-H2390-94210-B2023/NW051-G23-H230A-83870-B2023/Office of Education & Surveillance & Prevention - 011-120-1208-83870-B2025
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This Resolution authorizes the execution of a contract that will provide Flashlights and Batteries for the various Departments of the City of Newark.
Advertisement Date: April 23, 2025
Bids Downloaded: Forty-One (41)
Bids Submitted: Two (2)
Bids Rejected: Zero (0)
body
WHEREAS, on April 23, 2025, pursuant to N.J.S.A. 40A:11-4, the City of Newark (the “City”) through its Qualified Purchasing Agent, QPA, advertised to solicit bids for Vendors to provide for Flashlights and Batteries for the various Departments of the City of Newark, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide broader access and download capability to potential bidders; and
WHEREAS, Forty-One (41) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, by May 8, 2025, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Bid results were shared with user agencies and the Directors of the Department of Health and Community Wellness, and Public Safety; Division of Police (“Department”) recommends that a dual award be made to Star Data Corp.; 1245 Hewlett Plaza, Postal Office Box 12, Hewlett, New York 11557 and Batteries Plus #430; 271 US Highway 22, Suite 1, Springfield, New Jersey 07081, being the lowest, responsive and responsible bidders; and
WHEREAS, the Qualified Purchasing Agent, QPA, concurs with the Department’s recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding the bids for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute contracts with Star Products d/b/a Star Data Products Corp,, Postal Office Box 12, 1245 Hewlett Plaza, Hewlett, New York 11557 to receive line items # 7, 14, 15, 16, 17, 19, 20, 21, 22, 23, 24, 26, 27, 28, 29, 30, 31, 32, 33, 34, 35, 36, 37, 38, 39, 40, 41, 42, 43, 49, 50 for year one (1), and line items # 1-50 for year two (2); and 2. Cartagena Group LLC d/b/a Batteries Plus #430, 271 US Highway 22, Suite 1, Springfield, New Jersey 07081to receive line items #1, 2, 3, 4, 5, 6, 8, 9, 10, 11, 12, 13, 18, 25, 44, 45, 46, 47, 48 for year one (1) only to provide Flashlights and Batteries for the various Departments of the City of Newark, which bids were received on the advertised due date and determined to be the lowest responsive and responsible bidders, in accordance with the bid specifications. The term of the contract shall be for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendments or changes of the Contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payments on the Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an Open-Ended Contract to be used as needed during its term. For any and all expenditures against the Contract, a certification of availability of sufficient funds shall be executed before a contractual liability is incurred each time an order is placed from Account Codes 2025 Budget/Office of the City Clerk; Municipal Courts - NW-011-020-0201-83120-B2025/Engineering; Traffic and Signals - NW011-110-1107-83750-B2025/Public Works; Motors - NW011-060-0602-83010-B2025/Sanitation - NW011-060-0605-83870-B2025/ Public Buildings - NW011-060-0604-83380-B2025/ Public Safety; Fire - NW011-190-1903-83830-B2025/ NW011-190-1903-94510-B2025/ Police - NW011-190-1902-83880-B2025/Office of Emergency Management - NW011-190-1904-83850-B2025/Department of Health and Community Wellness; Environmental Health - NW011-120-1203-83030-B2025/Immunizations - NW051-G25-5H5K0-83870-B2025/Childhood Lead/Lead Abatement - NW051-G23-H2390-94210-B2023/NW051-G23-H230A-83870-B2023/Office of Education & Surveillance & Prevention - 011-120-1208-83870-B2025.
5. The Contract amount shall not exceed Sixty-Two Thousand Dollars and Two Hundred Dollars and Zero Cents ($62,200.00) for a twenty-four (24) consecutive month-period commencing on the date upon which the contract is fully executed.
6. The Qualified Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the Contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1 , 2025.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent, QPA, to enter into and execute contracts with Star Data Co., Postal Office Box12, 1245 Hewlett Plaza, Hewlett, New York 11557 and Batteries Plus #430; 271 US Highway 22, Suite 1, Springfield, New Jersey 07081 to provide Flashlights and Batteries for the various Departments of the City of Newark. The Contract amount shall not exceed Sixty-Two Thousand Dollars Two Hundred Dollars and Zero Cents ($62,200.00) for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract. .