Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T3027 Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment - Statewide
Purpose: To purchase Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment - Statewide
Entity Name(s)/Address(es):
1. 22-FOOD-532632 - Ironbound Supply Co., Inc.146 Jackson Street, Newark, New Jersey 07105
2. 22-FOOD-53264 - Air Purifiers, Inc., One Pine Street, Rockaway,
New Jersey 07866
3. 22-FOOD-53265 - Atlantic Procurement Group, 702 Joline Avenue,
Long Branch, New Jersey 07740
Contract Amount: Not to exceed $200,000.00
Funding Source: Budget/Department of Department of Public Works, Division of Public Buildings NW011-060-0604-83390 B2026/B2027 and Department of Water and Sewer Utilities NW037-750-7502-83320 and NW038-800-8003-83740 B2026/B2027
Contract Period: Upon approval by the Municipal Council through October 1, 2026, inclusive of any extensions by the State
Contract Basis: ( ) Bid ( X ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This is an open-ended contract for the purchase of Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment for the Department of Public Works, Division of Public Buildings, and the Department of Water and Sewer Utilities.
body
WHEREAS, the City of Newark (the “City”), through its Qualified Purchasing Agent, wishes to utilize State Contract T3027, Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment - Statewide, to be used by the Department of Public Works, Division of Public Buildings, and the Department of Water and Sewer Utilities (“Departments”), from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase of goods and services without advertising for bids when the same are purchased under any contract entered into on behalf of the State of New Jersey by the Department of the Treasury, Division of Purchase and Property; and
WHEREAS, in accordance with N.J.S.A. 52:25-16.1 et seq., and N.J.A.C. 5:34-7.1, all Cooperative Purchasing Program participants are responsible for ensuring that Purchase Orders issued reflect the correct contract item pricing and that payment is processed accordingly. Only the items and services specified in the applicable State Contract may be purchased from the contract vendors of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract T3027, Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment - Statewide, to enter into agreements with Ironbound Supply Co., Inc., 146 Jackson Street, Newark, New Jersey 07105, Air Purifiers, Inc., One Pine Street, Rockaway, New Jersey 07866, and Atlantic Procurement Group, 702 Joline Avenue, Long Branch, New Jersey 07740, authorized vendors under the State Contract, for the benefit of the Departments, for the purchase and delivery of HVAC supplies and equipment for the period commencing upon adoption of this Resolution by the Newark Municipal Council through October 1, 2026, inclusive of any extensions granted by the State; and
WHEREAS, the Qualified Purchasing Agent recommends the utilization of State Contract T3027 for the purchase of Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment - Statewide to be used by the Departments for an amount not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00); and
WHEREAS, funding for said purchase(s) will be provided from the Department of Public Works, Division of Public Buildings - NW011-060-0604-83390- B2026/2027 and Department of Water and Sewer Utilities NW037-750-7502-83320 and NW038-800-8003-83740- B2026/2027; and
WHEREAS, the availability of funds shall be certified by the Chief Financial Officer whenever purchase orders are issued pursuant to aforementioned State Contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor of the City of Newark and/or his designee, the Qualified Purchasing Agent, are authorized to utilize State Contract T3027, Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment - Statewide, and enter into agreements with Ironbound Supply Co., Inc., Air Purifiers, Inc., and Atlantic Procurement Group for the purchase of HVAC supplies and equipment to be used by the Department of Public Works, Division of Public Buildings, and the Department of Water and Sewer Utilities (collectively “Departments”), for an amount not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00), for the period commencing upon the adoption of this Resolution by the Newark Municipal Council through October 1, 2026, inclusive of any extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
4. The Contract is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2), to be used as needed during the term of the Contract. Thus, for any and all expenditures against this contract, a Certification of the Availability of Funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed each time a purchase order is placed and charged against the following Funding Sources:
Department of Public Works, Division of Public Buildings NW011-060-0604-83390 (B2026/B2027) and Department of Water and Sewer Utilities NW037-750-7502-83320 and NW038-800-8003-83740 (B2026/B2027). Total Contract amount not to exceed: $200,000.00
7. This Contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a Fair and Open Process.
8. The Division of Central Purchasing shall file a duly executed copy of the contract, along with a certified copy of this Resolution the Office of the City Clerk.
9. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
10. The Division of Central Purchasing shall file a duly executed copy of the Contract, the Certificate of Fund when available, and a copy of this Resolution in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Qualified Purchasing Agent, to utilize State Contract T3027, Plumbing and Heating, Ventilation and Air Conditioning (HVAC) Supplies/Equipment - Statewide, and enter into agreements with Ironbound Supply Co., Inc., Air Purifiers, Inc., and Atlantic Procurement Group for the purchase of HVAC supplies and equipment for the Department of Public Works, Division of Public Buildings, and the Department of Water and Sewer Utilities, for the period commencing upon approval by the Municipal Council through October 1, 2026, inclusive of any extensions by the State, for a contract amount not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00).