Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Office Furniture and Installation (one-time purchase and installation.
Entity Name: Atlas Desk & Office Equipment Corp
Address: 191 Central Avenue, Newark, New Jersey 07103
Contract Amount: $110,306.51
Funding Source: 2025 Budget/Department of Administration, Office of Information Technology/NW011-030-0306-A-71450-B2025
Contract Period: One Time Purchase and Installation not to exceed the established purchase and installation period upon Municipal Council Approval
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
The Department of Administration/Office of Information Technology to enter into a contract with a vendor to provide Office Furniture and Installation Services to the City of Newark.
Certification of Funds: $110,306.51/Funding Codes NW011-030-0306-A-71450-B2025
Advertisement# 1:
Date: June 13, 2025
Bids Downloaded: 26
Bids Received: 2
Advertisement# 2:
Date: August 1, 2025
Bids Downloaded: 41
Bids Received: 4
Bids Rejected: 3
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WHEREAS, on June 13, 2025, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Office Furniture and Installation for the Department of Administration/Office of Information Technology, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the Bid Package on the City of Newark’s website to provide a broader access and download capabilities to potential bidders; and
WHEREAS, on June 27, 2025, two (2) bids were received in response to the solicitation from: (1) Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103 and (2) WillDog Property Preservation & Management, 134 Evergreen Place, Suite 103, East Orange, New Jersey 07018; and
WHEREAS, The Director of the Office of Information Technology submitted a recommendation that a single-award be made to Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103, for being the lowest responsive bidder; and
WHEREAS, the Purchasing Agent, QPA concurs with the recommendation that a single award be made to: Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103, as per the above recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process; and
WHEREAS, during the sequential approval process review, there was a defect in the bid advertisement requiring a a re-advertisement of the Invitation to Bid; and
WHEREAS, following the re-advertisement on August 1, 2025 the City of Newark through its Purchasing Agent, QPA, re-advertised to solicit bids for contractors to provide Office Furniture and Installation for the Department of Administration/Office of Information Technology; and
WHEREAS, on August 10, 2025, the City of Newark through its Purchasing Agent, QPA advertised addendum #1: 2025-62 to provide notice of broadcasting the opening bid; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide a broader access; and download capability to potential bidders; and
WHEREAS, by August 19, 2025, four (4) bids were received in response to the solicitation from: (1) Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103; (2) Next Generation Interiors, LLC 86c E Blackwell Street, Dover, New Jersey 07801; (3) Safe and Sound Logistics, LLC, 550 Central Avenue, Orange, New Jersey 07050; and (4) WillDog Property Preservation & Management, 134 Evergreen Place, Ste 103, East Orange, New Jersey 07018; and
WHEREAS, during the bid review process, three (3) bidders; Next Generation Interiors LLC, Safe Sound Logistics LLC, and WillDog Property Preservation & Management, were deemed non-responsive due to defects in their bid responses, rendering them noncompliant with the specifications; and
WHEREAS, on August 25, 2025 the Director of the Office of Information Technology recommended that a single award be made to Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103, based on being the lowest, responsive and responsible bidder with a Bid Amount of One Hundred Ten Thousand, Three-Hundred Six Dollars and Fifty-One Cents ($110,306.51); and
WHEREAS, after review of the bids received and the recommendation provided by the Director of the Office of Information Technology, the Purchasing Agency, QPA concurs with the recommendation that a single award be made to: Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103, being the most responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator and the Purchasing Agent, QPA are hereby authorized to enter into and execute a contract with Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103 to provide Office Furniture and Installation for the City Department of Administration/Office of Information Technology, at a cost not to exceed One Hundred-Ten Thousand, Three-Hundred Six Dollars and Fifty-One Cents ($110,306.51). The term of the contract will be established for a period not to exceed the timeframe required for the purchase and installation.
2. There shall be no amendments or changes of this Resolution without the approval of the Municipal Council by Resolution.
3. There shall be no advance payments on the Contract in accordance with N.J.S.A. 40A:5-16.
4. Attached is a Certification of Funds from the Director of Finance, which states that there are sufficient funds in the amount of One Hundred Ten Thousand, Three-Hundred Six Dollars and Fifty-One Cents ($110,306.51) for the purpose set forth herein above and the line appropriation which shall be charged is as follows: Office of Information Technology account code NW011-030-0306-A-71450-B2025
5. The Purchasing Agent, QPA shall file a duly executed copy of the Contract in the Office of the City Clerk, if applicable.
6. If required by State Law, the Acting City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated July 1, 2025.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, and the Purchasing Agent, QPA to enter into and execute a Contract with Atlas Desk & Office Equipment Corp., 191 Central Avenue, Newark, New Jersey 07103, for the purchase and Installation, of Office Furniture for the City’s Office of Information Technology, at a cost not to exceed One Hundred-Ten Thousand, Three-Hundred Six Dollars and Fifty-One Cents ($110,306.51).