Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Reflectorized Sheeting (for Sign Material)
Entity Name(s)/Address(s): Garden State Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey 08332
Contract Amount: Not to exceed $500,000.00
Funding Source: 2022 Budget/Department of Public Safety, Division of Police/NW-011-190-1902-72250-B2022/Department of Engineering, Division of Traffic and Signals/NW-011-110-1107-83120-B2022
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide reflectorized sheeting (for sign material) for the Department of Public Safety, Division of Police and the Department of Engineering, Division of Traffic and Signals.
Advertisement: March 23, 2022
Bid Downloaded: Four (4)
Bid Received: Two (2)
body
WHEREAS, on March 23, 2022, the City of Newark through its Qualified Purchasing Agent, QPA, advertised to solicit bids for contractors to provide Reflectorized Sheeting (for Sign Material) for the Department of Public Safety, Division of Police and the Department of Engineering, Division of Traffic and Signals, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, the Division of Central Purchasing issued an addenda on April 11, 2022 and postponed the bid opening until April 21, 2022; and
WHEREAS, on April 21, 2022, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, Lightle Enterprises of Ohio LLC, 22 E. Springfield Street (PO Box 329), Frankfort, Ohio 45628 proposal was deemed non-responsive and fatally defective due to not submitting their Statement of Corporate Ownership Disclosure; and
WHEREAS, the Department of Public Safety, Division of Police recommended that a single award be made to Garden State Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey 08332, the only, responsive and responsible bidder to provide, Reflectorized Sheeting (For Sign Material) to the City; and
WHEREAS, the Qualified Purchasing Agent concurs with the recommendation from the Public Safety, Division of Police that a single award be made to Garden State Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey 08332, the only, responsive and responsible bidder to provide, Reflectorized Sheeting (For Sign Material) to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding their prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and or the Qualified Purchasing Agent are hereby authorized to enter into and execute a contract with Garden State Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey 08332; to provide Reflectorized Sheeting (for Sign Material) for the City of Newark Department of Public Safety, Division of Police and the Department of Engineering, Division of Traffic and Signals, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15, at an amount not to exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00)
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2022 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from account code lines: Department of Public Safety, Division of Police NW-011-190-1902-72250-B2022 and the Department of Engineering, Division of Traffic and Signals NW-011-110-1107-83120-B2022. Other departments/offices and applicable funding sources will be presented with the certification of funds signed by the Chief Financial Officer on an as needed basis. This contract shall not exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00) for the period not to exceed twenty-four (24) consecutive months for one (1) vendor.
5. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees,the Business Administrator and/or the Qualified Purchasing Agent, to enter into and execute a contract with Garden State Highway Products, Inc., 301 Riverside Drive, Millville, New Jersey 08332 to provide Reflectorized Sheeting (for Sign Material) to the City of Newark, at an amount not to exceed Five Hundred Thousand Dollars and Zero Cents ($500,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for one (1) vendor with the start date commencing upon the execution of the contract.