Title
Dept/ Agency: Administration/Office of Business Administrator
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Application/Acceptance for Grant Funds
Purpose: To apply for and accept grant funds for the 2026 NIHHIS Heat Tabletop Exercise Design Challenge.
Entity Name: United States Department of Commerce National Oceanic and Atmospheric Administration
Entity Address: 1401 Constitution Avenue NW Room 5128,
Washington DC 20230
Grant Amount: $25,000.00
Total Project Cost: $25,000.00
City Contribution: N/A
Other Funding Source/Amount: N/A
Grant Period: October 1, 2026 to September 30, 2027
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale (X) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
The NOAA has awarded the City $25,000.00 through the 2026 NIHHIS Heat Tabletop Exercise Design Challenge to plan and conduct the Game of Extremes tabletop exercise to improve readiness for extreme heat.
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WHEREAS, United States Department of Commerce National Oceanic and Atmospheric Administration’s National Integrated Heat Health Information System, 401 Constitution Avenue NW Room 5128 Washington DC 20230 (“NIHHIS”), hosted the 2026 Heat Tabletop Exercise Design Challenge to support United States communities in designing and conducting exercises that improve readiness for extreme heat; and
WHEREAS, on or about August 14, 2026, on behalf of the City of Newark, New Jersey, the Office of Sustainability, Resilience and Community Transformation (Office of Sustainability) submitted a Situation Manual titled "Game of Extremes" for consideration through the Challenge (a copy of the manual is attached hereto and made a part hereof); and
WHEREAS, on September 2, 2026, as a result of the submission, NIHHIS awarded the City Twenty-Five Thousand Dollars and Zero Cents ($25,000.00) (Award Funds) to run the tabletop exercise for the Period of October 1, 2026 to September 30, 2027 as set forth in the award notification attached hereto and made a part hereof); and
WHEREAS, the Award Funds will support the planning and delivery of the Game of Extremes tabletop exercise to strengthen coordination, clarify roles and responsibilities, identify gaps, and improve Newark's preparedness and response planning for extreme heat; and
WHEREAS, the Office of Sustainability will coordinate project implementation, including site selection, community engagement, interdepartmental collaboration, and project oversight; and
WHEREAS, no Municipal matching funds are required for the acceptance of the Award Funds.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT
1. The Mayor of the City of Newark and/or the Mayor's designee, the Business Administrator, are authorized to submit an application to the United States Department of Commerce National Oceanic and Atmospheric Administration’s National Integrated Heat Health Information System, 401 Constitution Avenue NW Room 5128 Washington, DC 20230 (“NIHHIS”), 2026 Heat Tabletop Exercise Design Challenge for amount of twenty five thousand dollars and zero cents ($25,000.00) (Award Funds) to support communities in designing and conducting exercises that improve readiness for extreme heat for the period of October 1, 2026 to September 30, 2027.
2. The Award Funds in the amount of Twenty-Five Thousand Dollars and Zero Cents ($25,000.00) from NIHHIS, is hereby accepted. A copy of the award notification is attached hereto and made a part hereof.
3. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute any documents necessary to accept the award and receive the Award Funds.
4. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to receive and expend the Award Funds to plan and run the Game of Extremes tabletop exercise in accordance with the approved submission, the Challenge requirements, and applicable law.
5. The Municipal Council hereby ratifies the acceptance of the award and all actions taken to process the Award Funds from September 2, 2026 through the date of adoption of this Resolution.
6. No material changes shall be made to the terms and conditions governing the Award Funds without prior Municipal Council approval when such approval is required by law.
7. No Municipal matching funds are required for the acceptance of the Award Funds.
8. The Business Administrator shall file the award notification, all fully executed award documents, with the Office of the City Clerk.
STATEMENT
This Resolution ratifies and authorizes the actions taken by the Mayor of the City of Newark and/or the Mayor's designee, the Business Administrator, to apply for and accept grant funds in the amount of $25,000.00 from the United States Department of Commerce, National Oceanic and Atmospheric Administration, National Integrated Heat Health Information System, 401 Constitution Avenue NW Room 5128 Washington DC 20230 (“NIHHIS”) to plan and conduct the Game of Extremes tabletop exercise to improve readiness for extreme heat for the Period of October 1, 2026 through September 30, 2027. No Municipal matching funds are required for acceptance of the award.