Title
Dept/ Agency: Police
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Competitive Contracting
Purpose: Authorizing the Use of Competitive Contracting in lieu of Public Bidding for the procurement of a Software Document Management System for its Rules and Regulations, General Orders, Policies and Procedures for the Newark Police Department
Entity Name: Not applicable
Entity Address: Not applicable
Contract Amount: Not applicable
Funding Source: Not applicable
Contract Period: Not applicable
Contract Basis: ( ) Bid ( ) State Vendor () Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( X ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
State Statutes N.J.S.A. 40A:11-4.1(a), N.J.S.A. 40A:11-4.3(a), N.J.S.A. 40A:11-4.3(b), N.J.S.A. 40A:11-4.5(e)
Invitation: Police Director, July 8, 2014
...body
WHEREAS, the City of Newark Police Department is in need of a Software Document Management System for its Rules and Regulations, General Orders, Policies and Procedures; and
WHEREAS, N.J.S.A. 40A:11-4.1(a) provides for the use competitive contracting in lieu of public bidding for the procurement of specialized goods and services the price of which exceeds the bid threshold, for "the purchase of or licensing of proprietary computer software designed for contracting unit purposes, which may include hardware intended for use with the proprietary software"; and
WHEREAS, pursuant to N.J.S.A. 40A:11-4.3(a), in order to initiate competitive contracting, the Municipal Council must pass a resolution authorizing the use of competitive contracting each time specialized goods or services are desired to be contracted; and
WHEREAS, the competitive contracting process shall be administered by the Business Administrator and the Police Director of the City of Newark Police Department pursuant to N.J.S.A. 40A:11-4.3(b) and any contract awarded under this process shall be made by resolution of the Municipal Council, subject to the provisions of N.J.S.A. 40A:11-4.5(e).
NOW, THEREFORE, BE IT IS RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Municipal Council hereby authorizes the use of competitive contracting, pursuant to N.J.S.A. 40A:11-4.1 et seq. to procure, for the Police Department of the City of Newark, a Software Document Management System for its Rules and Regulations, General Orders, Policies and Procedures.
2. The award of such a contract(s) shall be by resolution of the Municipal Council.
3. The competitive contracting process shall be administered by the Business Administrator and the Police Director, pursuant to N.J.S.A. 40A:11-4.3(b) and any contract awarded under this process shall be made by resolution of the Municipal Council, subject to the provisions of subsection (e) of N.J.S.A. 40A:11-4.5.
STATEMENT:
This resolution hereby authorizes the use of competitive contracting pursuant to N.J.S.A. 40A:11-4.1 et seq. to procure, for the Police Department of the City of Newark, a Software Document Management System for its Rules and Regulations, General Orders, Policies and Procedures.