Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # M-0119 and all applicable vendors
Purpose: To provide medical supplies, hospital and surgical equipment
Entity Name(s)/Address(s): Medline Industries Inc., One Medline Place, Mundelein, IL 60060
Contract Amount: $110,000.00
Funding Source: 2017 Budget/ Department of Health and Community Wellness Fund: NW011-120-1201; Acct: 83230-B2016/$19,485.00; Acct: 83240/ $13,500.00; Acct: 83870/ $3,000.00-Grant Budget 051-G16-H26GO/Acct: 83240 $9,024.00/ Acct: 83870/ $4,587.00
Contract Period: Upon approval by Municipal Council through May 31, 2017
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
body
WHEREAS, the City of Newark through its Supervising Procurement Specialist, wishes to utilize the Medical Supplies State Contract, under term contract, #M-0119 to purchase hospital and surgical equipment from authorized vendors under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A: 11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize the term contract, # M-0119 Medical Supplies, State Contract with the vendor #89090 Medline Industries, Inc., One Medline Place, Mundelein, IL 60060, commencing upon adoption of this resolution, upon complete delivery, not to exceed May 31, 2017.
WHEREAS, the Supervising Procurement Specialist, recommends the utilization of this State contract award on the grounds that it provides medical supplies, hospital and surgical equipment required by the City of Newark, Department of Health and Community Wellness; and
WHEREAS, usage of this contract provides the medical supplies, hospital and surgical equipment at a cost not to exceed $110,000.00 for two (2) years; and
WHEREAS, the Chief Financial Officer will certify the availability of funds before orders are placed.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist is authorized to utilize, term contract # M-0119, Medical Supplies, which includes the following vendor: #89090 Medline Industries, Inc. One Medline Place, Mundelein, IL 60060,
to provide medical supplies, hospital and surgical equipment to the City of Newark, for the period commencing from the adoption of this resolution through May 31, 2017.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16. Funding is contingent upon appropriation; pursuant to N.J.A.C. 5:30-5.5(c).
5. This contract is awarded as an open ended contract; pursuant to N.J.A.C. 5:30-5.5(d) (2). A certification of the Availability of Funds shall be executed each time a purchase order is placed and incurred against this contract from the following account code line: NW011; 120;1201; Acct., 83230; B2016 $19,485.00; Acct., 83240, $13,500.00; Acct., 83870 $3,000.00 Grant Budget 051; G16; H26GO;Acct., 83240 $9,024.00; Acct., 83870 $4,587.00. This contract shall not exceed $110,000.00 for two (2) years.
6. This contract complies with Local Pay to Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes usage of the term contract # M-0119 Medical Supplies be awarded to the following vendor, Medline Industries Inc. One Medline Place, Mundelein, IL 60060, to provide medical supplies, hospital and surgical equipment for the period commencing from the adoption of this resolution by Municipal Council of the City of Newark through May 31, 2017, at a cost not to exceed $110,000.00 for two (2) years.