Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-0099 Vehicles, Automobiles, Sedans/Crossover
Purpose: Purchase ten (10) 2018 Vehicles, Automobiles, Sedans/Crossover
Entity Name(s)/Address(s): Chas S. Winner, Inc., 250 Berlin Road, Cherry Hill, New Jersey 08034
Contract Amount: Amount not to exceed $146,540.00
Funding Source: City Budget/ Public Safety, Security Officer Registration Act (SORA) Fund: NW026-46155-B2017
Contract Period: Upon approval by Municipal Council, upon delivery not to exceed June 8, 2018
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This is a one-time purchase, the Purchase Order(s) and the resolution acts as the contract.
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WHEREAS, the City of Newark, through its Supervising Procurement Specialist, QPA, wishes to utilize the Vehicles, Automobiles, Sedans/Crossover State Term Contract, T-0099, to purchase ten (10) 2018 Vehicles, Automobiles, Sedans/Crossover, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize this State Term Contract, T-0099- contract #86921 for the purchase of ten (10) 2018 Vehicles, Automobiles, Sedans/Crossover from the following vendor, Chas S. Winner, Inc., 250 Berlin Road, Cherry Hill, New Jersey 08034, upon approval of this resolution by the Municipal Council until the date of complete delivery, not to exceed June 08, 2018; and
WHEREAS, the Supervising Procurement Specialist, QPA, recommends the utilization of this state contract award on the grounds that it provides Vehicles, Automobiles, Sedans/Crossover, according to specifications required by the City of Newark, Department of Public Safety; and
WHEREAS, usage of this contract will provide Ten (10) 2018 or newer Ford Focus S vehicles, at a cost of $146,540.00.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et. seq., and N.J.A.C. 5:34-7.29, the Supervising Procurement Specialist, QPA, is authorized to utilize State Contract T-0099 Vehicles, Automobiles, Sedans/Crossover, which includes the following Contract #86921 with Chas S. Winner, Inc. to purchase ten (10) 2018 Vehicles, Automobiles, Sedans/Crossover, for the City of Newark, for the period commencing upon the approval of this resolution by the Municipal Council until the date of complete delivery, not to exceed June 8, 2018.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement/Three Party Agreement (if applicable) as contained in the State Contract Documentations and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase of these vehicles are encumbered on Purchase Order #0000002909 Fund: NW026-46155-B2017. This contract cost $146,540.00.
6. This contract complies with Local Pay - to - Play Law, N.J.S.A. 19:44A-20.5 as a State contract award and constitutes a fair and open procedure.
7. The Purchasing Division shall forthwith file a duly executed copy of the state contract attached hereto, in the Office of the City Clerk, if applicable.
8. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to utilize State Contract #86921 under Term Contract T-0099 Vehicles, Automobiles, Sedans/Crossover, which includes awards to the following vendor, Chas S. Winner, Inc. to provide ten (10) 2018 Vehicles, Automobiles, Sedans/Crossover, for the period commencing from the adoption of this resolution by the Municipal Council of the City of Newark, upon complete delivery, not to exceed June 8, 2018, at a cost of $146,540.00.