Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Fire Suppression Foams and Compounds
Description: Protective and Safety Material: Extinguish Class BC Hydrocarbon Fires
Entity Name(s)/Address(s): New Jersey Fire Equipment Company, 119-131 Route 22 East, Green Brook, New Jersey 08812
Contract Amount: $50,000.00
Funding Source: City of Newark Budget/Department of Fire, Account # NW011 - 8383
Contract Period: To be established for a period not to exceed two years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids solicited: Four (4)
Bids received: Two (2)
body
WHEREAS, on June 19, 2015, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Fire Suppression Foams and Compounds, as described in the attached bid proposal, to the Department of Fire; and
WHEREAS, the Division of Central Purchasing distributed four (4) bid proposal
packages to the prospective vendors following the date of advertisement; and
WHEREAS, on July 9, 2015, two (2) bids were received in response to this advertisement; and
WHEREAS, the Fire Department recommends that an award be made to New Jersey Fire Equipment Company, the overall lowest responsive and responsible bidder; and
WHEREAS, the Purchasing Director concurs with the recommendation of an award being made to New Jersey Fire Equipment Company, the overall lowest responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with New Jersey Fire Equipment Company, 119-131 Route 22 East, Green Brook, New Jersey 08812, to provide Fire Suppression Foams and Compounds to the City, whose bid was received on the advertised due date and determined to be the overall lowest responsive responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2015 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account # NW011- 8383, covering the amount of the order. This contract shall not exceed $50,000.00 for two (2) years.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with New Jersey Fire Equipment Company, 119-131 Route 22 East, Green Brook, New Jersey to provide Fire Suppression Foams and Compounds, to the City of Newark, at a cost not to exceed $50,000.00 for two (2) years for one (1) vendor.