Title
Dept/ Agency: Finance
Action: (X) Ratifying (X) Authorizing ( ) Amending
Purpose: Establishing 2017 Petty Cash Funds and Designating Bonded Custodians
Period: January 1, 2017 through December 31, 2017
Total Amount: $8,000.00
Additional Information:
See Exhibit for custodians and amounts
body
WHEREAS, N.J.S.A. 40A:5-21 authorizes the establishment of a Petty Cash Fund in any county or Municipality by application and resolution; and
WHEREAS, it is the desire of the City of Newark, County of Essex to establish such a fund for the following departments and agencies within the City of Newark totaling $8,000.00 (Eight Thousand Dollars and Zero Cents), for the Year 2017; and
WHEREAS, the previous custodians of the Petty Cash Funds for the Office of the Mayor and Agencies, Department of Water and Sewer Utilities, and Department of Law were Amber Santana, Sharon Armour, and Willie Parker respectively; and
WHEREAS, in accordance with N.J.S.A. 40:5-21, the City desires to change the custodians of the 2017 Petty Cash Funds for the Office of the Mayor and Agencies, Department of Water &and Sewer Utilities, and Department of Law, as follows:
Madalyn Roque, Office of the Mayor and Agencies
Latesha Jessamy, Department of Water and Sewer Utilities
Kenyatta Stewart, Department of Law
WHEREAS, the custodians listed below for this fund are bonded and shall maintain records for this fund in a manner conducive to proper accounting and auditing procedures.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF
THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:5-21, the Mayor and/or his designee, the Director of the Department of Finance, are hereby authorized and directed to establish a Petty Cash Fund for the following departments and agencies within the City of Newark totaling $8,000.00 (Eight Thousand Dollars and Zero Cents), to be maintained by the following Bonded Custodians for the calendar Year 2017:
DEPARTMENT/DIVISION CUSTODIAN AMOUNT
Department of Administration
Office of Management and Budget Darlene Tate $ 500.00
Division of Office Services Gloria Valentine Westry $ 200.00
Department of Engineering
Director’s Office Felicia Nazon $ 250.00
Division of Motors Van L. Crossen $1,000.00
Department of Public Safety
Division of Police Joseph Pastore $ 1,000.00
Office of the City Clerk
Office of the City Clerk Kenneth Louis $ 500.00
Office of the Municipal Council
Office of the Municipal Council Kenneth Louis $ 500.00
Office of the Mayor and Agencies
Office of the Mayor Madalyn Roque $ 500.00
Office of the Municipal Court Diane Riley $ 500.00
Department of Water and Sewer Utilities
Division of Water Accounting Latesha Jessamy $ 200.00
and Customer Services
Division of Water Supply, Latesha Jessamy $ 300.00
Director’s Office
Division of Water Supply, Latesha Jessamy $ 500.00
Central Avenue
Department of Health and Community Wellness
Director’s Office Oluyinka Fadahunsi $ 500.00
Division of Medical Care Services Oluyinka Fadahunsi $ 50.00
Division of Environmental Health Oluyinka Fadahunsi $ 50.00
Division of Social Services Oluyinka Fadahunsi $ 50.00
Division of Planning Oluyinka Fadahunsi $ 50.00
Division of Surveillance & Prevention Oluyinka Fadahunsi $ 50.00
Department of Finance
Director’s Office Magalis Armand $ 200.00
Division of Assessments Romal Bullock $ 100.00
Department of Law
Law Department Kenyatta Stewart $ 1,000.00
Total $ 8,000.00
2. This resolution is ratified from January 1, 2017 to the date of adoption by the Municipal Council.
3. A copy of the adopted resolution shall be filed in the Office of the City Clerk and shall be made available for public inspection.
4. The City Clerk shall file two (2) copies of this resolution with the Director of Local Government Services for his approval.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Director of the Department of Finance, to establish Petty Cash Funds for various Departments and Agencies for the Year 2017 for a combined total of $8,000.00 (Eight Thousand Dollars and Zero Cents) and designate Bonded Custodians over same.