Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Cleaning Equipment and Supplies (Green Products)
Entity Name(s)/Address(s):
1.) Alliance Supply Group, LLC., 2004 Morris Avenue, Suite #7, Union, New Jersey 07083
2.) TSP Maintenance Supply, 52 East Drive, Livingston, New Jersey, 07039
3.) United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232
Contract Amount: Amount not to exceed $263,000.00
Funding Source: 2016 Budget/Departments of Administration, Engineering, Public Safety, Health and Community Wellness, Neighborhood and Recreational Services, Water and Sewer Utilities and Office of the City Clerk
Contract Period: To be established for a period not exceeding (2) two years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertised Date: Tuesday, October 13, 2015
Bids Solicited: Six (6)
Bids Received: Three (3)
body
WHEREAS, on October 13, 2015, the City of Newark through its Supervising Procurement Specialist, advertised to solicit bids for contractor(s) to provide, Cleaning Equipment and Supplies (Green Products), to the Departments of Administration, Engineering, Fire, Health and Community Wellness, Neighborhood and Recreational Services, Water and Sewer Utilities and Office of the City Clerk, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed six (6) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on October 29, 2015, three (3) bids were received in response to this advertisement; and
WHEREAS, the Supervising Procurement Specialist recommends a multiple award, based on line item pricing be made to Alliance Supply Group , LLC, TSP Maintenance Supply and United Sales USA Corp., the only responsive, responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, are hereby authorized to enter into a contract with Alliance Supply Group, LLC, 2004 Morris Avenue, Suite #7, Union, New Jersey 07083, to receive line items 4, 8, 20, & 22, for year one and year two, (various brands, sizes & types) 2.) TSP Maintenance Supply, 52 East Drive, Livingston, New Jersey, 07039, to receive line items 1-3, 5-7, 9 & 10, 16-19 & 24, for year one and year two (various brands, sizes & types), and United Sales USA Corp., 185 30th Street, Brooklyn, New York 11232, to receive line items 21, 23 & 25, for year one and year two (various brands, sizes & types), to provide Cleaning Equipment and Supplies, to the City, whose bids were received on the advertised due date and determined to be the only responsive, responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2016 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred, each time an order is placed, covering the amount of the order. This contract shall not exceed $263,000.00 for two (2) years for three (3) vendors.
5. The Supervising Procurement Specialist shall file an executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Supervising Procurement Specialist, to enter into a contract with Alliance Supply Group, LLC., TSP Maintenance Supply and United Sales USA Corp., to provide Cleaning Equipment and Supplies, to the City of Newark, at a cost not to exceed $263,000.00 for two (2) years for three (3) vendors.