Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Food Grade Granular Salt for Water Purification
Description: Water Purification Chemical-Food Grade Granular Salt
Entity Name(s)/Address(s): Essex Food Ingredients, Inc., 1600 Lower Road, Linden, New Jersey 07036
Contract Amount: Amount not to exceed $150,000.00
Funding Source: 2017 Budget/Department of Water and Sewer Utilities, Division of Central Purchasing/NW037-750-7502-8323-B2017
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
1st Advertisement Date February 14, 2017
Bids Solicited: Nine (9)
Bids Received: Zero (0)
2nd Advertisement Date April 4, 2017
Bids Solicited: Twelve (12)
Bids Received: Four (4)
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WHEREAS, on February 14, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Water Purification Chemical-Food Grade Granular Salt, to the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed nine (9) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on March 2, 2017, the Division of Central Purchasing received no bids in response to this advertisement; and
WHEREAS, on April 4, 2017, the City of Newark through its Supervising Procurement Specialist, QPA, re-advertised to solicit bids for contractor(s) to provide Water Purification Chemical-Food Grade Granular Salt, to the Department of Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed twelve (12) bid proposal packages to the prospective vendors following the date of advertisement; and
WHEREAS, on April 20, 2017, the Division of Central Purchasing received four (4) bids in response to this advertisement; and
WHEREAS, the Department of Water and Sewer Utilities recommends that an award be made to Essex Food Ingredients, Inc., 1600 Lower Road, Linden, New Jersey 07036, the lowest, responsive and responsible bidder; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurs with the recommendation that an award be made to Essex Food Ingredients, Inc., the lowest, responsive and responsible bidder, and
WHEREAS, pursuant to N.J.S.A. 40A;11-24, the bidder consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Essex Food Ingredients, Inc., 1600 Lower Road, Linden, New Jersey 07036, to provide Water Purification Chemical - Food Grade Granular Salt to the City, whose bid was received on the advertised due date and determined to be the lowest responsive responsible bidder, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2017 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code lines, NW037-750-7502- 8323-B2017 - Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed $150,000.00 for two (2) years.
5. The Supervising Procurement Specialist, QPA, shall file forthwith a duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
Resolution authorizing the Mayor and/or his designee, the Supervising Procurement Specialist, QPA, to enter into a contract with Essex Food Ingredients, Inc., 1600 Lower Road, Linden, New Jersey 07036, to provide Water Purification Chemical - Food Grade Granular Salt to the City of Newark, at a cost not to exceed $150,000.00 for a two (2) year term for one (1) vendor.