Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( X ) Ratifying (X) Authorizing ( X ) Amending
Type of Service: Cooperative Purchasing (Bergen County Cooperative Contract No. BC-BID-24-38)
Purpose: Amend Resolution 7R1-c adopted 6/4/2025, To provide computer equipment and peripherals
Entity Name: Johnson Communications
Entity Address: 36 Commerce Street Springfield, NJ 07081
Contract Amount: Not to exceed $902,356,88
Funding Source: NW011-190-1902/various Public Safety Grants and Capital existing appropriations
Contract Period: Upon approval of the Municipal Council through June 5, 2026
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( X ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
Resolution 7R1-c adopted on 6/4/2025, authorized the Department of Public Safety to utilize Bergen County Cooperative Contract #BC-BID-24-38. This amending resolution (1) changes the funding source, (2)increases contract amount by $270,000.00. All other terms shall remain the same
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WHEREAS, on 6/4/2025, the Municipal Council adopted Resolution 7R1-c, authorizing the Department of Public Safety to utilize Bergen County Cooperative Contract #BC-BID-24-38 to acquire Computer Equipment and Peripherals computer from Johnson Communications, an approved vendor under said co-op, at an amount not to exceed Six Hundred Thirty-Two Thousand Three Hundred and Fifty-Six Dollars and Eighty-Eight Cents ($632,356.88); and
WHEREAS, the Department of Public Safety requested to increase the total contract amount by Two Hundred Seventy Thousand Dollars and Zero Cents ($270,000.00); for an increased total amount not to exceed Nine Hundred and Two Thousand Three Hundred and Fifty-Six Dollars and Eighty - Eight Cents ($902,356.88); and
WHEREAS, the Department of Public Safety also requested to change the funding source to NW011-190-1902/various existing Public Safety Grants and Capital appropriations; and
WHEREAS, all other contract terms and conditions shall remain the same.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The requested increase and change of source of funding is hereby authorized from the date of adoption of this amending Resolution. This amendment is hereby ratified back to June 4, 2025, the date of adoption of Resolution 7R1-c.
2. The total contract amount authorized under Resolution 7R1-c is hereby increased by Two Hundred Seventy Thousand Dollars and Zero Cents ($270,000.00), for a new total contract amount not to exceed Nine Hundred and Two Thousand Three Hundred and Fifty-Six Dollars and Eighty - Eight Cents ($902,356.88).
3. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. Attached hereto is a Partial Certification of Funds from the Chief Financial Officer in the amount of Seventeen Thousand Four Hundred Dollars and Zero Cents ($17,400.00), available under account code NW011-190-1902,, with the balance of the authorized increase to be certified prior to expenditure in accordance with N.J.S.A. 40A:4-57.
6. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
7. If required by State law, the City Clerk shall provide the appropriate notice of the authorization of this contract usage to the State Comptroller, no later than twenty (20) business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008
STATEMENT
This Resolution ratifies, authorizes, and amends Resolution 7R-c, adopted on 6/4/2025, to utilize Bergen County Cooperative Contract #BC-BID-24-38 to acquire Computer Equipment and Peripherals from Johnson Communications, 36 Commerce Street Springfield, NJ 07081, increasing the contract amount by Two Hundred Seventy Thousand Dollars and Zero Cents ($270,000.00) for an amended total contract not to exceed amount of Nine Hundred and Two Thousand Three Hundred and Fifty-Six Dollars and Eighty - Eight Cents ($902,356.88); it also changes the funding source to NW011-190-1902/various existing Public Safety Grants and Capital appropriations. This contract shall be ratified back to 6/4/2025. All other terms shall remain the same.