Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of New Jersey Cooperative Purchasing Alliance, Bergen County Cooperative Contract: Computer Equipment and Peripherals #BC-BID-24-38, to purchase computer equipment and peripherals from authorized vendors.
Entity Name(s)/Address(es):
1. SHI International Corporation- 290 Davidson Avenue, Somerset, New Jersey 08873
2. Howard Technology Solutions- 36 Howard Drive, Ellisville, Mississippi 39437
Contract Amount: Not to exceed $8,650,000.00
Funding Source: 2025 Budget/Office of Information Technology/ NW045-25A-25B03-94710-B2025; NW011-030-0306-71450/94210
Contract Period: Upon approval by the Municipal Council through June 05, 2027
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) n/a
Additional Information:
This Resolution authorizes the City of Newark’s Office of Information Technology to utilize New Jersey Cooperative Purchasing Alliance, Bergen County Cooperative Computer Equipment and Peripherals Contract #BC-BID-24-38 for the purchase and acquire computer equipment and peripherals.
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WHEREAS, on December 15, 2021, the Municipal Council of the City of Newark adopted Resolution 7R1-d authorizing the City of Newark’s (“City’s”) membership in the New Jersey Cooperative Purchasing Alliance (“Bergen County Cooperative”) One Bergen County Plaza,-3rd Floor, Hackensack, New Jersey 07601, a New Jersey State approved cooperative purchasing system; and
WHEREAS, cooperative purchasing is an inclusive term used to describe all purchasing systems where two or more contracting units join together for the provision or performance of goods or services as provided for by the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, the purchase of goods or services by two (2) or more contracting units increases proportionate savings in costs gained by an increased level of production; and
WHEREAS, the City, a sub-political body of the State of New Jersey, is permitted to join Cooperative Purchasing Programs, pursuant to N.J.S.A. 52:34-6.2(b)(3); and
WHEREAS, the Bergen County Cooperative maintains competitively awarded master contracts throughout which its members can make advantageous purchases; and
WHEREAS, said cooperative pricing system was developed for the purpose of utilizing the competitive bidding process to make public procurement more efficient and provide cost savings to its members; and
WHEREAS, the City of Newark (“City”), in furtherance of its goals to search for lower costs, greater efficiency, and improved product quality, wishes to enter into a contract for cooperative purchasing; and
WHEREAS, the City’s membership in New Jersey Cooperative Purchasing Alliance #CK04, Bergen County Cooperative has been confirmed active; and
WHEREAS, the City wishes to utilize New Jersey State approved Co-op #CK04- New Jersey Cooperative Purchasing Alliance/Bergen County Cooperative Contract: Computer Equipment and Peripherals # BC-BID-24-38, to purchase computer equipment and peripherals from SHI International Corp.’ 290 Davidson Avenue, Somerset, New Jersey 08873 and Howard Technology Solutions, 36 Howard Drive, Ellisville, Mississippi 39437 for the Office of Information Technology; and
WHEREAS, the contract amount shall not exceed Eight Million Six Hundred Fifty Thousand Dollars and Zero Cents ($8,650,000.00) for the period commencing upon approval of this resolution through June 05,, 2027; and
WHEREAS, the City’s Purchasing Agent does not object to said request.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Purchasing Agent are hereby authorized to utilize New Jersey Cooperative Purchasing Alliance/Bergen County Cooperative Contract # BC-BID-24-38 to purchase from SHI International Corp, 290 Davidson Avenue, Somerset, New Jersey 08873 and Howard Technology Solutions, 36 Howard Drive, Ellisville, Mississippi 39437, computer equipment and peripherals for the Office of Information Technology at a cost not to exceed Eight Million Six Hundred Fifty Thousand Dollars and Zero Cents ($8,650,000.00). Purchases pursuant to this resolution are authorized from the date of its adoption through June 05, 2027.
2. All purchases, purchase orders and other related documentation shall be in accordance with the relevant New Jersey Purchasing Alliance, Bergen County Cooperative, including Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable, as contained in the New Jersey State Approved Cooperative Contract documentations and agreements.
3. There shall be no amendments of this Resolution without the approval of the Municipal Council.
4. There shall be no advance payment of any contract amount, in accordance with N.J.S.A. 40A:5-16.
5. The contract authorized by this resolution is an open-end contract. A Certification of the Availability of Funds from the Director of Finance shall issue against the following accounts, as appropriate, each time a purchase order is placed under this contract: NW045-25A-25B03-94710-B2025; NW011-030-0306-71450/94210
6. New Jersey Purchasing Alliance, Bergen County Cooperative Contract # BC-BID-24-38 complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, and constitutes a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Purchasing Agent to utilize New Jersey Cooperative Alliance/Bergen County Cooperative Contract # BC-BID-24-38 to purchase computer equipment and peripherals for the City of Newark’s Office of Information Technology from Bergen County Cooperative approved vendor(s) SHI International Corp., 290 Davidson Avenue, Somerset, New Jersey 08873 and Howard Technology Solutions, 36 Howard Drive, Ellisville, Mississippi 39437, at a cost not to exceed Eight Million Six Hundred Fifty Thousand Dollars and Zero Cents ($8,650,000.00) during the period commencing upon approval of this Resolution through June 05, 2027.