Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: to provide Emergency Repair of Sewers - Contract 01-WS2024
Entity Name: Shauger Property Services, Inc.
Entity Address: 429 Dodd Street, East Orange, New Jersey 07017
Contract Amount: Not to exceed $3,648,450.00
Funding Source: 2024 Budget/Department of Water and Sewer Utilities/NW038-00-8003-A-71970-B2024
Contract Period: 730 calendar days from the date of the issuance of a written Notice to Proceed
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bid Packages Distributed: Five (5)
Bids Received: Three (3)
body
WHEREAS, on May 28, 2024, the City of Newark, Department of Water and Sewer Utilities (the “Department”) advertised to solicit for contractor(s) to provide Emergency Repairs of Sewers in the City of Newark; and
WHEREAS, the Department distributed Five (5) bid packages to prospective vendors following the date of bid advertisement; and
WHEREAS, on June 12, 2024, the Department received Three (3) bids for said project in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, Shauger Property Services, Inc., 429 Dodd Street, East Orange, New Jersey 07017, submitted the lowest responsive responsible bid, according to the specifications and in the total amount of Three Million, Six Hundred Forty Eight Thousand, Four Hundred Fifty Dollars and Zero Cents ($3,648,450.00); and
WHEREAS, the City wishes to accept the lowest responsible bid submitted by Shauger Property Services, Inc., on June 12, 2024, and execute Contract 01-WS2024 for Emergency Repair of Sewers with Shauger Property Services, Inc., 429 Dodd Street, East Orange, New Jersey 07017 for the total amount not to exceed Three Million, Six Hundred Forty Eight Thousand, Four Hundred Fifty Dollars and Zero Cents ($3,648,450.00); and
WHEREAS, this contract was solicited and awarded pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., as a public bid, which constitutes a Fair and Open Process.
NOW, THEREFORE, BE IT RESOVLED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, are authorized to enter into and execute Contract 01-WS2024 for Emergency Repair of Sewers, with Shauger Property Services, Inc., 429 Dodd Street, East Orange, New Jersey 07017, for a total amount not to exceed Three Million, Six Hundred Forty Eight Thousand, Four Hundred Fifty Dollars and Zero Cents ($3,648,450.00), the lowest responsible bidder for a period of 730 calendar days, commencing from the date of the issuance of a written Notice to Proceed.
2. Pursuant to N.J.A.C. 5:30-5.5(a), Temporary Budget, attached hereto is a partial Certification of Funds from the Chief Financial Officer, which states the funds in the amount of $10,000.00, are available in the Department of Water and Sewer Utilities Budget under Business Unit NW038, Department ID 800, Division 8007, Account 71970 B2024. Pursuant to NJAC 5:30-5.5(d)1(ii) Multi-year Contracts, the Director of the Department of Water and Sewer Utilities is authorized to extend the contract to the full value of $3,648,450.00 when additional funds in the amount of $3,638,450.00 are certified from the 2024 and 2025 Budgets of the Department of Water and Sewer Utilities in accordance with the time at which the respective work or services are performed or liability for payment incurred. A copy of the Certification of Funds shall be filed in the Office of the City Clerk.
3. There shall be no amendment or change to the contract without approval by the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. The Department of Water and Sewer Utilities shall file a fully executed copy of the contract and Notice to Proceed in the office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted by Shauger Property Services, Inc., on June 12, 2024, and enter into and execute Contract 01-WS2024 for Emergency Repair of Sewers with Shauger Property Services, Inc., 429 Dodd Street, East Orange, New Jersey 07017, for the total bid amount of $3,648,450.00 for a period of 730 calendar days, commencing from the date of the issuance of a written Notice to Proceed.