Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) #T-2776 Police Pursuit and Special Service Vehicles: Gasoline, Hybrid, and Plug-In Hybrid Engines
Purpose: To purchase twenty-five (25) police vehicles, both hybrid and gasoline, for the Department of Public Safety, Division of Police
Entity Name(s)/Address(s): Chas S. Winner, 25 Haddonfield-Berlin Road, Cherry Hill, New Jersey 08034
Contract Amount: Not to exceed $867,550.00
Funding Source: 2021 Budget/NW026-46155-B2021/Department of Public Safety/Division of Police
Contract Period: Upon Municipal Council approval through June 17, 2022, inclusive of any extension by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
To purchase twenty-five (25) police vehicles, both hybrid and gasoline, for the Department of Public Safety, Division of Police.
Pursuant to N.J.S.A. 40A:11-2(21), this is a one-time purchase.
The Purchase Order is the contract.
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WHEREAS, the City of Newark, through its Purchasing Agent, wishes to utilize State Contract #T-2776 Police Pursuit and Special Service Vehicles: Gasoline, Hybrid, and Plug-In Hybrid Engines for the Department of Public Safety, Police Division from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods/services by local contracting units are authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq. and N.J.A.C. 5:34-1.7, all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State Contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State Contracts, including Purchase Orders, delivery compliance and payments; and
WHEREAS, the City wishes to utilize State Contract #T-2776 Police Pursuit and Special Service Vehicles: Gasoline, Hybrid, and Plug-In Hybrid Engines, under Contract, under #20- FLEET-01189, to purchase twenty-five (25) police vehicles both hybrid and gasoline for the Department of Public Safety, Police Division, upon approval of this resolution by the Municipal Council, through June 17, 2022 inclusive of extensions by the State; and
WHEREAS, the Purchasing Agent recommends the utilization of State Contract #T-2776 Police Pursuit and Special Service Vehicles: Gasoline, Hybrid, and Plug-In Hybrid Engines, under Contract #20-FLEET-01189, to purchase twenty-five (25) police vehicles, both hybrid and gasoline, for the Department of Public Safety, Police Division according to specifications required by the Department of Public Safety, Police Division; and
WHEREAS, usage of this contract will provide twenty-five (25) police vehicles, both hybrid and gasoline, for the Department of Public Safety, Police Division, at a cost not to exceed Eight Hundred Sixty-Seven Thousand Five Hundred Fifty Dollars and Zero Cents ($867,550.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Purchasing Agent is authorized to utilize State Contract #T-2776 Police Pursuit and Special Service Vehicles: Gasoline, Hybrid, and Plug-In Hybrid Engines, which includes Contract 20-FLEET-01189, awarded to Chas S. Winner, 25 Haddonfield-Berlin Road, Cherry Hill, NJ 08034, to purchase twenty-five (25) police vehicles, both hybrid and gasoline, for the Department of Public Safety, Police Division, for the period commencing upon approval of this resolution by the Municipal Council through June 17, 2022 inclusive of extensions by the State.
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained in the State Contract documentations and agreements.
3. There shall be no amendments to this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State Contract in accordance with N.J.S.A. 40A:5-16.
5. Funds for the purchase of these storage units are encumbered on Purchase Order NW026-000004001 from Funding Source NW026-46155-B2021. This contract shall not exceed Eight Hundred Sixty-Seven Thousand Five Hundred Fifty Dollars and Zero Cents ($867,550.00).
6. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
8. If required by state law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor and/or his designee, the Business Administrator, to utilize State Contract #T-2776 Police Pursuit and Special Service Vehicles: Gasoline, Hybrid, and Plug-In Hybrid Engines, which includes Contract #20-FLEET-01189, awarded to Chas S. Winner, 25 Haddonfield-Berlin Road, Cherry Hill, NJ 08034, to purchase twenty-five (25) police vehicles, both hybrid and gasoline, for the Department of Public Safety, Police Division, for the period commencing upon approval of this resolution by the Municipal Council through June 17, 2022 inclusive of extensions by the State, at a cost not to exceed Eight Hundred Sixty-Seven Thousand Five Hundred Fifty Dollars and Zero Cents ($867,550.00).