Title
Dept/ Agency: Administration/ Division of Central Purchasing
Action: ( ) Ratifying ( X ) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To utilize GSA Contract GS-35F-130DA to purchase and install a new video and audio systems as part of the Newark Emergency Operations Center Technology Refresh Initiative
Entity Name: WEY Technology, Inc.
Entity Address: 955 L’Enfant Plaza Southwest, Suite 1000, Washington, District of Columbia 20024
Contract Amount: Not to exceed $2,341,781.98
Contract Period: Upon approval by the Municipal Council through January 20, 2026, inclusive of any extensions granted by the GSA, but no later than November 3, 2027
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
body
WHEREAS, the City of Newark’s Office of Emergency Management and Homeland Security wishes to replace the existing video walls in the main Emergency Operations Center (EOC) and the Real Time Crime Center (RTCC); and
WHEREAS, the State 2004 Appropriations Act, P.L. 2004, c. 71, Division of Government Services (DLGS), Local Finance Notice No. 2004-21 and “Option No. 4” in DLGS Local Finance Notice No. 2009-20 allows local units to purchase goods from certain federal government contracts without the requirement for public bidding pursuant to the Local Public Contacts Law; and
WHEREAS, the Coordinator of the Office of Emergency Management and Homeland Security and the Qualified Purchasing Agent (“QPA”), conclude that bidding is not practicable in order to meet acquisition timing or other criteria appropriate to the circumstances; and
WHEREAS, the desired services and/or items are not available through State contract or other in-State procurement; and
WHEREAS, N.J.S.A. 52:34-10.6(c) authorizes the City of Newark (“City” to purchase equipment and or services related to homeland security and domestic preparedness which are paid for or reimbursed by federal funds awarded by the United States Department of Homeland Security without public bidding if the contractor either: (1) is a holder of a current State contract for the equipment, or (2) is participating in a federal procurement program established by a federal department or agency, or (3) has been approved by the State Treasurer in consultation with the New Jersey Domestic Security Preparedness Task Force; and
WHEREAS, Wey Technology, Inc., 955 L’Enfant Plaza Southwest, Suite 1000, Washington, District of Columbia 20024, is participating in a federal procurement program established by a federal department or agency and is the holder of General Service Administration Contract GS-35F-130DA “General Purpose Commercial Information Technology Equipment, Software and Services” for the contract period beginning January 11, 2021 through January 20, 2026; ( “GSA Contract”) and
WHEREAS, Wey Technology, Inc. has represented that it is qualified by its experience and reputation for reliability and longevity for the provision and installation of the new video walls herein described according to specifications required by the City’s Office of Emergency Management and Homeland Security in a manner consistent with the terms and conditions set forth in the GSA contract at a cost not to exceed Two Million Three Hundred Forty One Thousand Seven Hundred Eighty One Dollars and Ninety Eight Cents ($2,341,781.98); and
WHEREAS, based on the aforementioned representation, the QPA recommends the utilization of this GSA contract.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor, and/or his designee, the Director of Public Safety, and/or the Qualified Purchasing Agent (“QPA”), are hereby authorized to utilize General Service Administration Contract GS-35F-130DA “General Purpose Commercial Information Technology Equipment, Software and Services” (“GSA Contract”) with Wey Technology, Inc., 955 L’Enfant Plaza Southwest, Suite 1000, Washington, District of Columbia 20024, to construct a new, modern video wall for both the Real Time Crime Center (RTCC) and the main Emergency Operation Center (EOC) as described in the attached project proposal. Total cost of the project shall not exceed Two Million Three Hundred Forty One Thousand Seven Hundred Eighty One Dollars and Ninety Eight Cents ($2,341,781,98).
2. The term of the contract shall commence upon Municipal Council approval of this authorizing Resolution and terminates on January 20, 2026, inclusive of any extensions, but no later than November 3, 2027.
3. There shall be no amendment of this Resolution without the approval of the Municipal Council.
4. The Director of Finance has certified that there are available, and sufficient funds, from Office of Emergency Management and Homeland Security
i. NW051-G24-P24MO-71280-B2024 (UASI FY24) Phase 1 in the amount of Seven Hundred Five Thousand Dollars and Zero Cents ($705,000.00);
ii. NW051-G25--- to be determined (UASI FY25) in the amount of Eight Hundred Eighteen Thousand Three Hundred Ninety Dollars and Ninety-Nine Cents ($818,390.99);
iii. NW051-G26- to be determined (UASI FY26); in the amount of Eight Hundred Eighteen Thousand Three Hundred Ninety Dollars and Ninety-Nine Cents ($818,390.99).
5. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than twenty (20) business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor, and/or his designee, the Qualified Purchasing Agent, QPA, for the City of Newark, to utilize GSA Contract - GS-35F-130DA, which includes an award to Wey Technology, Inc., 955 L’Enfant Plaza Southwest, Suite 1000, Washington, District of Columbia 20024, to rebuild the video wall for the Emergency Operations Cents and the Real Time Crime Center located at 480 Clinton Ave. Wey Technology, Inc. shall complete delivery and installation no later than January 20, 2026, inclusive of any extensions, but no later than November 3, 2027, at a cost not to exceed Two Million Three Hundred Forty One Thousand Seven Hundred Eighty One Dollars and Ninety-Eight Cents ($2,341,781.98).