Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Automotive Accessories
Entity Name(s)/Address(s): (1.)Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey 07205, (2.) East Coast Emergency Lighting, Inc., 200 Meco Drive, Millstone Township, New Jersey 08535 and (3.) Samuels, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088
Contract Amount: $144,000.00 for two (2) years for three (3) vendors
Funding Source: City of Newark Budget/Department of Engineering
Contract Period: To be established for a period not exceeding two years
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
Additional Information:
Bids Solicited: Eight (8)
Bids Received: Five (5)
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WHEREAS, on July 30, 2014, the City of Newark through its Purchasing Director advertised to solicit bids for contractor(s) to provide, Automotive Accessories, to the Department of Engineering, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing distributed eight (8) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on August 14, 2014, five (5) bids were received in response to this advertisement; and
WHEREAS, the Manager of the Division of Motors, Department of Engineering, recommends that a highest discount off line item award be made to Air Brake and Equipment, East Coast Emergency Lighting, Inc., and Samuels, Inc. T/A Buy Wise Auto Parts; and
WHEREAS, the Purchasing Director concurs with the recommendation of a highest discount off line item award being made to Air Brake and Equipment, East Coast Emergency Lighting, Inc., and Samuels, Inc. T/A Buy Wise Auto Parts; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time as an award is made, as the law allows; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A.40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Director, are hereby authorized to enter into a contract with Air Brake and Equipment, 225 Route 22 West, Hillside, New Jersey . 07205, to receive line items # 1, 2, 7, 8, 10, 11 and 17 for year one and year two, (various brands), and East Coast Emergency Lighting, Inc., 200 Meco Drive, Millstone Township,New Jersey 08535, to receive line items # 4 and 9 for year one and year two (various brands), and Samuels, Inc. T/A Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088, to receive line items #3, 5, 6, 12, 13, 14, 15 and 16 for year one and year two (various brands) to provide Automotive Accessories to the City, whose bids were received on the advertised due date and determined to be responsive responsible bidders providing the highest discount off, in accordance with the bid specifications. The term of the contract will be established for a two (2) year term, pursuant to N.J.S.A.40A:11-3 b .
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2014 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d) 2 .
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $144,000.00 for two (2) years for three (3) vendors.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Purchasing Director.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than 20 business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Air Brake and Equipment, East Coast Emergency Lighting, Inc., and Samuels, Inc. T/A Buy Wise Auto Parts, to provide Automotive Accessories, to the City of Newark, at a cost not to exceed $144,000.00 for two (2) years for three (3) vendors.