Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Plumbing Maintenance, Repair, and Installation Services.
Entity Name: Martinez Plumbing and Heating Inc,
Address: 76 Preston Road, Colonia, New Jersey 07067
Contract Amount: Not to exceed $400,000.00
Funding Source: 2024 Budget/Department of Public Works, Division of Public Buildings /NW011-060-0604-71740-B2024
Contract Period: to be established for a period not to exceed (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This Resolution will authorize the City’s Department of Public Works, Division of Public Buildings to enter into a contract with a vendor to provide Plumbing Maintenance, Repair, and Installation Services throughout the City of Newark.
Additional City Departments that wish to use this contract shall be permitted upon prior certification of availability of funds. Applicable funding sources for other City Departments will be presented on an as-needed basis.
Advertisement: November 13, 2024
Bids Downloaded: 24
Bids Received: 3
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WHEREAS, on November 13, 2024, the City of Newark through its Purchasing Agent, QPA, advertised soliciting bids for contractors to provide Plumbing Maintenance, Repair, and Installation Services for the Department of Public Works, Division of Public Buildings, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide a broader access; and download capability to potential bidders; and
WHEREAS, on December 5, 2024, three (3) bids were received for the advertisement; and
WHEREAS, after analysis of the bids, including review for compliance with bid specifications, statutory requirements, and bidder responsibility, the Purchasing Agent determined that Martinez Plumbing and Heating Inc, 76 Preston Rd Colonia, New Jersey 07067, is the lowest responsible bidder; therefore, recommends award of the contract; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding the bid prices for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A20.5 et seq., solicitations through public bidding, in accordance with N.J.S.A. 40A:11-1 et seq. meet the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and /or his designee, the Business Administrator and the Purchasing Agent are hereby authorized to enter into and execute a contract with: Martinez Plumbing and Heating Inc,76 Preston Rd Colonia, New Jersey 07067 to provide Plumbing Maintenance, Repair, and Installation Services for the Department of Public Works, Division of Public Buildings, which bid was received on the advertised due date and determined to be the lowest responsive and responsible bidder, in accordance with the bid specifications. The term of the contract will be established for twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at a cost not to exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00).
2. There shall be no amendment or change of this Resolution without the approval of the Municipal Council.
3. There shall be no advance payment on this Contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during its term. For any expenditures a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: Department of Public Works, Division of Public Buildings Funding Source: NW011-060-0604-71740-B2024.The contract shall not exceed Four Hundred Thousand Dollars and Zero Cents ($400,000.00).
5. The Purchasing Agent, QPA shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
6. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, and the Purchasing Agent to enter into and execute a contract with: Martinez Plumbing and Heating Inc,76 Preston Rd Colonia, New Jersey 07067 to provide Plumbing Maintenance, Repair, and Installation Services to the City’s Department of Public Works, Division of Public Buildings at a cost not to exceed $400,000.00 for twenty-four (24) consecutive months with the start date commencing upon contract execution.