Title
Dept/ Agency: Water and Sewer Utilities
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract
Purpose: To Provide Repair of Timberbrook Road and Culvert Contract# 15-WS2024
Entity Name: Hutton Construction, LLC
Entity Address: 41 Village Park Road, Cedar Grove, New Jersey 07009
Contract Amount: Not to Exceed $588,723.00
Funding Source: 2024 Capital Budget/Department of Water and Sewer Utilities/037-750-7505-71960-B2024
Contract Period: 120 calendar days from the date of the written Notice to Proceed to final completion
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( X ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bid Packages Distributed: Fourteen (14)
Bids Received: Six (6)
body
WHEREAS, on April 30, 2024, the City of Newark, Department of Water and Sewer Utilities (the "Department") advertised to solicit bids for contractor(s) to provide Repair of Timberbrook Road and Culvert In the City of Newark; and
WHEREAS, the Department distributed fourteen (14) bid packages to prospective vendors following the date of bid advertisement; and
WHEREAS, on May 30, 2024, the Department received six (6) bids for said project in accordance with the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq.; and
WHEREAS, after review of the bids the Department determined that the lowest bidder CMS Construction was to be rejected as non-responsive for failure to comply with MBE/WBE Utilization requirements; and
WHEREAS, Hutton Construction LLC, 41 Village Park Road, Cedar Grove, New Jersey 07009, submitted the lowest responsive and responsible bid, according to the specifications and in the total amount of Five Hundred Eighty-Eight Thousand Seven Hundred and Twenty-Three Dollars and Zero Cents ($588,723.00); and
WHEREAS, the City wishes to accept the lowest responsible bid submitted by Hutton Construction, LLC., and execute Contract 15-WS2024 for Repair of Timberbrook Road and Culvert with Hutton Construction LLC for the total amount not to exceed Five Hundred Eighty-Eight Thousand Seven Hundred Twenty-Three Dollars and Zero Cents ($588,732.00); and
WHEREAS, this contract was solicited and awarded pursuant to the provisions of the Local Public Contracts Law, N.J.S.A. 40A:11-1 et seq., as a public bid, which constitutes a Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, are authorized to enter into and execute Contract 15-WS2024 for Repair of Timberbrook Road and Culvert, with Hutton Construction LLC, 41 Village Park Road, Cedar Grove, New Jersey 07009, for bid total amount not to exceed Five Hundred Eighty-Eight Thousand Seven Hundred Twenty-Three Dollars and Zero Cents ($588,723.00), the lowest responsible bidder for a period of 120 calendar days, commencing from the date of the issuance of a written Notice to Proceed.
2. Pursuant to N.J.A.C. 5:30-5.5(a), Temporary Budget, attached hereto is a partial Certification of Funds from the Chief Financial Officer, which states the funds in the amount of $5,000.00, are available in the Department of Water and Sewer Utilities Budget under Business Unit NW037, Department ID 750, Division 7505, Account 71960 B2024. Remainder of the funding for this contract will be subject to appropriation in the subsequent year's Budget and funds will be certified prior to services being performed by the contractor. A copy of the Certification of Funds shall be filed in the Office of the City Clerk.
3. There shall be no amendment or change to the contract without approval by the Municipal Council.
4. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
5. The Department of Water and Sewer Utilities shall file a fully executed copy of the contract and Notice to Proceed in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate Notice of the Award of this contract to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Director of the Department of Water and Sewer Utilities, to accept the lowest responsible bid submitted by Hutton Construction, LLC. and enter into and execute Contract 15-WS2024 for Repair of Timberbrook Road and Culvert with Hutton Construction LLC, 41 Village Park Road, Cedar Grove, New Jersey 07009, for the total bid amount of $588,723.00 for a period of 120 calendar days, commencing from the date of the issuance of a written Notice to Proceed.