Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Towing Services: City-Owned Vehicles (Light and Heavy Duty)
Entity Name(s)/Address(s): B&C Towing, Inc., 527 Avenue P, Newark, New Jersey 07105
Contract Amount: Not to exceed $620,000.00
Funding Source: 2021 Budget/Department of Public Works, Division of Motors/NW011-060-0602-72090-B2021 and Department of Water and Sewer Utilities/NW037-750-7502-71870-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will provide Towing Services: City-Owned, Light and Heavy Duty Vehicles for the Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities.
Advertisement Date: June 9, 2021
Bids Downloaded: Five (5)
Bids Received: One (1)
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WHEREAS, on June 9, 2021 the City of Newark, through its Purchasing Agent, QPA, (the “City”) advertised to solicit bids for contractors to provide Towing Services: City-Owned Vehicles (Light and Heavy Duty) for the Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s ProcureNow Portal website to provide broader access and download capability to potential bidders; and
WHEREAS, via the ProcureNow portal, five (5) bid proposal packages were downloaded by prospective vendors following the date of advertisement; and
WHEREAS, on June 10, 2021, the Division of Central Purchasing received one (1) bid in response to this advertisement, which was publically opened and read on June 24, 2021; and
WHEREAS, the Manager of the Department of Public Works, Division of Motors recommended that a single award be made to B&C Towing, Inc., 527 Avenue P, Newark, New Jersey 07105, the only responsive and responsible bidder; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Manager of the Department of Public Works, Division of Motors that a single award be made to B&C Towing, Inc., 527 Avenue P, Newark, New Jersey 07105, the only responsive and responsible bidder; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding the bid for consideration until December 31, 2021, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute a contract with B&C Towing, Inc., 527 Avenue P, Newark, New Jersey 07105, to provide Towing Services: City-Owned Vehicles (Light and Heavy Duty) for the City’s Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities, whose bid was received on the advertised due date and determined to be the only responsive and responsible bidder in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at an amount not to exceed Six Hundred Twenty Thousand Dollars and Zero Cents ($620,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by Resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2021 Budget/Department of Public Works, Division of Motors/NW011-060-0602-72090-B2021 and the Department of Water and Sewer Utilities/NW037-750-7502-71870-B2021. This contract shall not exceed Six Hundred Twenty Thousand Dollars and Zero Cents ($620,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for one (1) vendor with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this Resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with B&C Towing, Inc., 527 Avenue P, Newark, New Jersey 07105, to provide Towing Services: City-Owned Vehicles (Light and Heavy Duty) to the City’s Department of Public Works, Division of Motors and the Department of Water and Sewer Utilities at an amount not to exceed $620,000.00 for a period to be established and not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.