Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) T-2103 - Vehicles, Cargo Vans, Class 1/2/3, Regular/Extended
Purpose: Purchase three (3) 2019 or newer Chevrolet Express RWD Cargo Vans for the Division of Traffic and Signals and one (1) 2019 or newer Chevrolet Express RWD Cargo Van for the Division of Office Services
Entity Name(s)/Address(s): Mall Chevrolet, 75 Haddonfield Road, Cherry Hill, New Jersey 08002
Contract Amount: Not to exceed $87,040.00
Funding Source: 2018 Budget/
Department of Engineering/Division of Traffic and Signals/011-110-1107-94350-B2018
Department of Administration/Division of Office Services/011-030-0308-72110-B2018
Contract Period: Upon approval by the Municipal Council through August 1, 2019, inclusive of extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
As a one- time purchase, the purchase order is the contract pursuant to N.J.S.A. 40A:11-2(21), as the law allows.
The Department of Administration/Division of Office Services is purchasing one (1) vehicle to replace a twenty-two (22) year old vehicle, which is scheduled to be decommissioned.
The Department of Engineering/Division of Traffic and Signals is purchasing three (3) vehicles to replace decommissioned vehicles.
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WHEREAS, the City of Newark, through its Purchasing Agent, QPA, for the City of Newark, wishes to utilize the Vehicles, Cargo Vans, Class 1/2/3, Regular/Extended; State Contract under Term Contract T-2103 to purchase four (4) 2019 or newer Chevrolet Express RWD Cargo Vans, from an authorized vendor under the New Jersey Cooperative Purchasing Program 1-NJCP, pursuant to N.J.A.C. 5:34-7.29; and
WHEREAS, the purchase of goods and services by Local contracting units is authorized by Local Public Contracts Law, N.J.S.A. 40A:11-12; and
WHEREAS, in accordance with N.J.S.A. 40A:11-11(5), N.J.S.A. 52:25-16.1 et seq., and N.J.A.C. 5:34-1.7 all Cooperative Purchasing Program participants are responsible for ensuring that the Purchase Order issued reflects the correct contract item pricing and that payment is processed accordingly. Only the items/services specified in the applicable State contract(s) may be purchased from the contract vendor(s) of record. Cooperative Purchasing participants assume full responsibility for all purchase transactions issued through State contracts, including Purchase Orders, delivery compliance, and payments; and
WHEREAS, the City wishes to utilize Term Contract, #T-2103 Vehicles, Cargo Vans, Class 1/2/3/, Regular/Extended with the following vendor #88213 Mall Chevrolet, 75 Haddonfield Road, Cherry Hill, New Jersey 08002 commencing adoption of this resolution, upon complete delivery, no later than August 01, 2019, inclusive of extensions by the State; and
WHEREAS, the Purchasing Agent, QPA, for the City of Newark, recommends the utilization of this State Contract be awarded on the grounds that it provides three (3) 2019 or newer Chevrolet Express RWD Cargo Vans according to specifications required by the City of Newark, Department of and Engineering-Traffic and Signals Division and one (1) 2019 or newer Chevrolet Express RWD Cargo Van for the Department of Administration-Office Services; and
WHEREAS, usage of this contract provides the required four (4) 2019 or newer, Chevrolet Express RWD Cargo Vans, at a cost not to exceed Eighty-Seven Thousand Forty Dollars and Zero Cents ($87,040.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq., and N.J.A.C. 5:34-7.29, the Purchasing Agent for the City of Newark, QPA is authorized to utilize State Contract Term #T-2103 Vehicles, Cargo Vans, Class 1/2/3/, Regular/Extended; which includes the following vendor #88213 Mall Chevrolet, 75 Haddonfield Road, Cherry Hill, New Jersey 08002, to purchase Four (4) 2019 or newer Chevrolet Express RWD Cargo Vans for the City of Newark, for the period commencing from the adoption of this resolution, to complete delivery, no later than August 01, 2019, inclusive of extensions by the State .
2. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant State contract, State of New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement (if applicable) as contained in the State Contract Documents and Agreements.
3. There shall be no amendment of this resolution without the approval of the Municipal Council.
4. There shall be no advance payment on this State contract in accordance with N.J.S.A. 40A: 5-16.
5. Funds for the purchase of these vehicles are encumbered on Purchase Order #NW011 0000132623 for the Department of Engineering Fund: 011-110-1107 94350- B2018 and Purchase Order #NW011 0000132405 for the Department of Administration Fund: 011-030-0308-72110-B2018. This contract shall not exceed a total of Eighty-Seven Thousand Forty Dollars and Zero Cents ($87,040.00).
6. This contract complies with Local Pay- to- Play, N.J.S.A. 19:44A-20.5 as a state contract award and constitutes a fair and open procedure.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller no later than 20 business days following such authorization, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designee, the Purchasing Agent, QPA, for the City of Newark to utilize State Contract Term #T-2103 Vehicles, Cargo Vans, Class 1/2/3/, Regular/Extended State Contract which includes an award to #88213 Mall Chevrolet, 75 Haddonfield Road, Cherry Hill, New Jersey 08002, to purchase Four (4) 2019 or newer Chevrolet Express RWD Cargo Vans for the period commencing from the adoption of this resolution, to complete delivery no later than August 01, 2019, inclusive of extensions by the State, at a cost not to exceed Eighty Seven Thousand Forty Dollars and Zero Cents ($87,040.00).