Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide Fire Extinguishers and Parts (Re-Bid)
Entity Name(s)/Address(s):
1. Allied Fire and Safety Equipment Co. Inc., 517 Green Grove Road, Postal Office Box 607, Neptune, New jersey 07754
2. Johnson Controls US Holdings Inc., 5757 North Green Avenue, Milwaukee Wisconsin 53209
Contract Amount: Not to exceed $260,000.00
Funding Source: 2026 Budget/Public Works/Public Buildings NW010- 060-0604-83870-B2026; Public Safety/Fire NW011-190-1903-07222-B2026, NW011-190-1903-07128-B2026; Water and Sewer Utilities NW 037-750-7502-83830-B2026
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months, commencing upon a fully executed contract
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Entity Name/Address:
(List vendors here - only if list is long)
Additional Information:
This contract will provide Fire Extinguishers and Parts for various departments of the City of Newark.
Advertisement Date: August 13, 2025
Bids Downloaded: Nineteen (19)
Bids Submitted: Two (2)
body
WHEREAS, on August 13, 2025, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for Fire Extinguishers and Parts for various Departments of City of Newark, as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing published the bid package on the City of Newark’s electronic procurement portal to provide a broader access and download capability to potential bidders; and
WHEREAS, on August 28, 2025, the Division of Central Purchasing received Two (2) bids in response to this advertisement; and
WHEREAS, the Department of Public Works, Division of Public Buildings, Water Sewer Utilities, and Public Safety, Division of Fire (“Department”) recommends that an award be made to Allied Fire and Safety Equipment Co. Inc., 517 Green Grove Road, Postal Office Box 607, Neptune, New jersey 07754 and, Johnson Controls US Holdings Inc., 5757 North Green Avenue, Milwaukee Wisconsin 53209, the responsive and responsible bidders; and
WHEREAS, the Purchasing Agent, QPA, concurs with the Department’s recommendation; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidder consented to holding its prices beyond sixty (60) days; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. and 52:34-12.1 meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, are hereby authorized to enter into and execute a contract with Allied Fire and Safety Equipment Co. Inc., 517 Green Grove Road, Postal Office Box 607, Neptune, New Jersey 07754to provide line items 6, 7, 8, 9, 11, 12, 18, 19, 30, 39, 50, 51, 54, 56, 57, 58, 59, 60, 61, 62, 65, 66, 67, 68, 76, 83, 85,86, 87, 88, 93, 100, 101, 102, 103, 104, 105, 107,108, 109, 111, 112, 113, 115, 118, 119, 121, 122, 123, 124, 126, 148, 155, 158, 159, 162, 166, 168, 169, 170, 171, 174 for year one (1) and year two (2) and, Johnson Controls US Holdings Inc., 5757 North Green Avenue, Milwaukee Wisconsin 53209 to provide line items 1, 2, 3, 4, 5, 10, 13, 14, 15, 16, 17, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 31, 32, 33, 34, 35, 36, 37, 38, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 52, 53, 55, 63, 64, 69, 70, 71, 72, 73, 74, 75, 77, 78, 79, 80, 81, 82, 83, 84, 89, 90, 91, 92, 94, 95, 96, 97, 98, 99, 106, 110, 114, 116, 117, 120, 125, 127, 128, 129, 131, 135, 136, 137, 138, 139, 142, 145, 146, 147, 149, 150, 151, 152, 153, 154, 156, 157, 160, 161, 163, 164, 165, 167, 172, 173 for year one (1) and year two (2) to provide Fire Extinguishers and Parts for the various Departments of the City of Newark, which bidder’s bid was received on the advertised due date and determined to be responsive and responsible in accordance with the bid specifications. The term of the contract shall be for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16.
4. This is an open-ended contract to be used as needed during its term. For any and all expenditures against this contract, a certification of availability of sufficient funds shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2026 Budget/Public Works/Public Buildings NW010- 060-0604-83870-B2026; Public Safety/Fire NW011-190-1903-07222-B2026, NW011-190-1903-07128-B2026; Water and Sewer Utilities NW 037-750-7502-83830-B2026.
5. The contract amount shall not exceed Two Hundred and Sixty Thousand Dollars and Zero Cents ($260,000.00) for the twenty-four (24) consecutive month-period commencing on the date upon which the contract is fully executed.
6. The Purchasing Agent, QPA, shall file a copy of the resolution and the duly executed copy of the contract in the Office of the City Clerk.
7. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Purchasing Agent, QPA, to enter into and execute a contract with Allied Fire and Safety Equipment Co. Inc., 517 Green Grove Road, Postal Office Box 607, Neptune, New Jersey 07754 to provide line items 6, 7, 8, 9, 11, 12, 18, 19, 30, 39, 50, 51, 54, 56, 57, 58, 59, 60, 61, 62, 65, 66, 67, 68, 76, 83, 85,86, 87, 88, 93, 100, 101, 102, 103, 104, 105, 107,108, 109, 111, 112, 113, 115, 118, 119, 121, 122, 123, 124, 126, 148, 155, 158, 159, 162, 166, 168, 169, 170, 171, 174 for year one (1) and year two (2) and, Johnson Controls US Holdings Inc., 5757 North Green Avenue, Milwaukee Wisconsin 53209 to provide line items 1, 2, 3, 4, 5, 10, 13, 14, 15, 16, 17, 20, 21, 22, 23, 24, 25, 26, 27, 28, 29, 31, 32, 33, 34, 35, 36, 37, 38, 40, 41, 42, 43, 44, 45, 46, 47, 48, 49, 52, 53, 55, 63, 64, 69, 70, 71, 72, 73, 74, 75, 77, 78, 79, 80, 81, 82, 83, 84, 89, 90, 91, 92, 94, 95, 96, 97, 98, 99, 106, 110, 114, 116, 117, 120, 125, 127, 128, 129, 131, 135, 136, 137, 138, 139, 142, 145, 146, 147, 149, 150, 151, 152, 153, 154, 156, 157, 160, 161, 163, 164, 165, 167, 172, 173 for year one (1) and year two (2) to provide Fire Extinguishers and Parts for the various Departments of the City of Newark. The contract amount shall not exceed Two Hundred and Sixty Thousand Dollars and Zero Cents ($260,000.00) for the twenty-four (24) consecutive-month period to commence upon the date the contract is fully executed.