Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying ( X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To authorize the use of Keystone Purchasing Network Cooperative (KPN) Contract #KPN 202401-01, Outdoor Athletic Surfaces, for the removal and replacement of artificial turf sports field at Nat Turner Park,251 18th Avenue, Newark New Jersey.
Entity Name: FieldTurf USA, Inc.
Entity Address: 175 North Industrial Boulevard, North East Calhoun, Georgia 30701
Contract Amount: Not to Exceed $713,975.00
Funding Source: 2025 Budget/Department of Recreation, Cultural Affairs, and Senior Services NW026-32720-B2025 Open Space Recreation Trust Account
Contract Period: Upon approval of the Municipal Council through December 31, 2025, inclusive of any extensions authorized by the City’s membership with Keystone Purchasing Network Cooperative
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( X ) n/a
Additional Information:
Resolution 7R1-i(AS), adopted on April 24, 2018, authorized membership in the Keystone Purchasing Network Cooperative.
The Cooperative Purchasing Contract #KPN 202401-01 Outdoor Athletic Surfaces through the City’s membership with the Keystone Purchasing Network Cooperative will provide for the removal and replacement of artificial turf sports field at Nat Turner Park for the City’s Department of Recreation, Cultural Affairs and Senior Services
The Purchase Order is the contract.
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WHEREAS, N.J.S.A. 40A:11-11(5) and N.J.A.C. 5:34-7.1 et seq., authorizes local government entities to establish, administer, and participate in cooperative purchasing systems to facilitate the cost-effective provision of goods and services; and
WHEREAS, on April 24, 2018, the Municipal Council adopted Resolution 7R1-i(AS) authorizing the City of Newark (the “City”) membership in the Keystone Purchasing Network Cooperative (“KPN”), Central Susquehanna Intermediate Unit, 90 Lawton Lane, Milton, Pennsylvania 17847, a nationally-recognized and accepted cooperative purchasing organization; and
WHEREAS, the Keystone Purchasing Network Cooperative Contract, a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts competitively awarded through which members can make advantageous purchases; and
WHEREAS, the Keystone Purchasing Network Cooperative pricing system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the Cooperative Purchasing System accepted the of the City of Newark, as a participating member, with rights that are active and continuous; and
WHEREAS, the Department of Recreation, Cultural Affairs, and Senior Services through a formal request to the City’s Purchasing Agent, expressed their desire to utilize FieldTurf USA, Inc., 175 North Industrial Boulevard North East Calhoun, Georgia 30701, an authorized vendor under the State of New Jersey Approved Keystone Purchasing Network Cooperative Contract #KPN 202401-01, Outdoor Athletic Surfaces, for the removal and replacement of artificial turf sports field at Nat Turner Park, for an amount not to exceed Seven Hundred Thirteen Thousand Nine Hundred Seventy Five Dollars and Zero Cents ($713,975.00),; and
WHEREAS, the Qualified Purchasing Agent concurs with the request of utilizing the Keystone Purchasing Network Cooperative contract #KPN 202401-01 to remove and replace artificial turf sports field at Nat Turner Park, according to the specifications of the Department of Recreation, Cultural Affairs, and Senior Services ; and
WHEREAS, on August 12, 2025, the Division of Central Purchasing advertised the Notice of Intent to Award and City’s intention to enter into and execute an agreement with FieldTurf USA, Inc., under Contract #KPN 202401-01, for the removal and replacement of artificial turf sports field at Nat Turner Park (attached hereto).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent are authorized to enter into an agreement to provide removal and replacement of artificial turf sports field at Nat Turner Park for the Department of Recreation, Cultural Affairs, and Senior Services with the Keystone Purchasing Network Cooperative authorized vendor FieldTurf USA Inc., 175 North Industrial Boulevard North East Calhoun, GA 30701. The Agreement term shall commence upon approval of this Resolution through December 31, 2025, inclusive of any contract extensions, for an amount not to exceed Seven Hundred Thirteen Thousand Nine Hundred Seventy-Five Dollars and Zero Cents ($713,975.00).
2. . Attached hereto is a Certification of Funds from the Chief Financial Officer, which states that funds in the amount of Seven Hundred Thirteen Thousand Nine Hundred Seventy Five Dollars and Zero Cents ($713,975.00), are available in the 2025 Budget under Business Unit: NW026, and which shall be filed along with the original Resolution in the Office of the City Clerk.
3 All purchase orders and related documentation shall be in accordance with the relevant Keystone Purchasing Network Cooperative Contract, including the Standard Terms and Conditions, Method of Operation and Third-Party Agreement, if applicable, as contained in the Keystone Purchasing Network Cooperative contract #KPN 202401-01, Outdoor Athletic Surfaces.
4. There shall be no amendments to this Resolution without the approval of the Municipal Council.
5 Upon approval of the Municipal Council through December 31, 2025, Cultural Affairs, and Senior Services NW026-32720-B2025 Open Space Recreation Trust Account.
6 There shall be no advance payment on the Cooperative Contract, in accordance with N.J.S.A. 40A:5-16.
7 This Contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
8 The Division of Central Purchasing shall file a duly executed copy of the Contract along with a copy of this Resolution in the Office of the City Clerk, if applicable.
9. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and various Notices of the Office of the State.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator, and/or the Qualified Purchasing Agent to enter into an agreement with FieldTurf USA Inc., 175 North Industrial Boulevard North East Calhoun, Georgia 30701, an authorized vendor under the Keystone Purchasing Network Cooperative Network for the removal and replacement of artificial turf on a sports field at Nat Turner Park, as requested by the Department of Recreation, Cultural Affairs, and Senior Services. The Agreement Period of the Contract will commence upon Council approval terminating December 31, 2025, inclusive of any contract extensions granted by Keystone Purchasing Network Cooperative, for an amount not to exceed Seven Hundred Thirteen Thousand Nine Hundred Seventy-Five Dollars and Zero Cents ($713,975.00) to commence upon adoption of this Resolution through December 31, 2025.