Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Maintenance and Repair: Instrumentation and Control Equipment
Entity Name(s)/Address(s):
1) PCS Pump and Process, 41 Plymouth Street, Fairfield, New Jersey, 071104;
2) Rapid Pump and Meter Service Co., Inc., P.O. Box AY, 285 Straight Street, Paterson, New Jersey 07509
Contract Amount: Not to exceed $200,000.00
Funding Source: 2021 Budget/Department of Water and Sewer Utilities/NW037-750-7502-71770-B2021
Contract Period: To be established for a period not to exceed twenty-four (24) consecutive months
Contract Basis: (X) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This contract will be used to enter into a contract with vendors to provide maintenance and repair to instrumentation and control equipment for the City’s Department of Water and Sewer Utilities.
Advertisement Date: April 7, 2021
Bids Solicited: Eight (8)
Bids Received: Two (2)
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WHEREAS, on April 7, 2021 the City of Newark, through its Purchasing Agent, QPA, (the “City”) advertised to solicit bids for contractors to provide Maintenance and Repair: Instrumentation and Control Equipment for the Department of Water and Sewer Utilities as described in the attached bid proposal; and
WHEREAS, the Division of Central Purchasing, distributed eight (8) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing, published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on April 22, 2021, the Division of Central Purchasing received two (2) bids in response to this advertisement; and
WHEREAS, the Director of the Department of Water and Sewer Utilities, recommended that a dual award be made to PCS Pump and Process, 41 Plymouth Street, Fairfield, New Jersey, 071104 and Rapid Pump and Meter Service Co., Inc., P.O. Box AY, 285 Straight Street, Paterson, New Jersey 07509, the responsive and responsible bidders; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendation from the Director of the Department of Water and Sewer Utilities that a dual award be made to PCS Pump and Process, 41 Plymouth Street, Fairfield, New Jersey, 071104 and Rapid Pump and Meter Service Co., Inc., P.O. Box AY, 285 Straight Street, Paterson, New Jersey 07509, the responsive and responsible bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the recommended bidders consented to holding the bid for consideration until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1 et seq. meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor of the City of Newark and/or his designee, the Business Administrator, are hereby authorized to enter into and execute contracts with PCS Pump and Process, 41 Plymouth Street, Fairfield, New Jersey, 071104 and Rapid Pump and Meter Service Co., Inc., P.O. Box AY, 285 Straight Street, Paterson, New Jersey 07509, to provide Maintenance and Repair: Instrumentation and Control Equipment for the City’s Department of Water and Sewer Utilities, whose bids were received on the advertised due date and determined to be the responsive and responsible bidders in accordance with the bid specifications. The term of the contract will be established for a period not to exceed twenty-four (24) consecutive months, pursuant to N.J.S.A. 40A:11-15 to commence on the date the contract is executed, at a cost not to exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00).
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d)(2).
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed from Account Code Line: 2021 Budget/ Department of Water and Sewer Utilities NW037-750-7502-71770-B2021. This contract shall not exceed Two Hundred Thousand Dollars and Zero Cents ($200,000.00) for a period to be established and not to exceed twenty-four (24) consecutive months for two (2) vendors with the start date of the contract commencing upon contract execution.
5. The Purchasing Agent, QPA, shall file a copy of this resolution and the duly executed copy of the contract in the Office of the City Clerk.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designee, the Business Administrator, to enter into and execute a contract with PCS Pump and Process, 41 Plymouth Street, Fairfield, New Jersey, 071104 and Rapid Pump and Meter Service Co., Inc., P.O. Box AY, 285 Straight Street, Paterson, New Jersey 07509, to provide Maintenance and Repair: Instrumentation and Control Equipment to the City’s Department of Water and Sewer Utilities, at a cost not to exceed $200,000.00 for a period to be established not to exceed twenty-four (24) consecutive months with the start date commencing upon contract execution.