Title
Dept/ Agency: Health and Community Wellness
Action: (X) Ratifying (X) Authorizing ( ) Amending
Type of Service: Contract for support, maintenance, and upgrade of proprietary hardware and software
Purpose: To provide system support, maintenance and enhancement, including dental services for an existing licensed oracle/practice management electronic medical record system.
Entity Name: Greenway Health, LLC
Entity Address: 4301 West Boy Scout Boulevard, Suite 800, Tampa, Florida 33607
Contract Amount: Not to exceed $480,000.00
Funding Source: 2019 Budget/Department of Health and Community Wellness
Contract Period: January 1, 2019 through December 31, 2019
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
(X) Fair & Open ( ) No Reportable Contributions ( ) RFP (X) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
body
WHEREAS, the City of Newark Department of Health and Community Wellness (DHCW), wishes to continue to provide system support, maintenance and enhancement including dental services for an existing licensed oracle/practice management electronic medical record system implementation consistent with N.J.S.A. 40A:11-5(1)(dd) et seq.; and
WHEREAS, on May 10, 2018, the Municipal Council ratified and authorized the Mayor and/or his designee, the Director of the DHCW, to enter into a contract with Greenway Health, LLC, pursuant to the fair and open process, to provide support, maintenance and enhancement including dental services for an existing licensed oracle/practice management electronic medical record system for the City’s federally qualified health centers, for a period not to exceed one (1) year, beginning January 1, 201 through December 31, 2018 with an option to renew for an additional one (1) year term, subject to Municipal Council approval; and
WHEREAS, the option to renew was inadvertently omitted from Resolution 7R5-b adopted May 10, 2018; and
WHEREAS, Greenway Health, LLC has provided services to the DHCW and have demonstrated that they are qualified by training and experience; and
WHEREAS, the Director of the DHCW desires to exercise the option to renew the contract with Greenway Health, LLC, for the period of January 1, 2019 through December 31, 2019, in the amount not to exceed Four Hundred Eighty Thousand Dollars and Zero Cents ($480,000.00).
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Director of the Department of Health and Community Wellness, is authorized to exercise the option to renew and execute a contract with Greenway Health LLC, 4301 West Boy Scout Boulevard, Suite 800, Tampa, Florida 33607, to provide support, maintenance and enhancement including dental services for an existing licensed oracle/practice management electronic medical record system for the City’s federally qualified health centers, for a period not to exceed one (1) year beginning January 1, 2019 through December 31, 2019, in an amount not to exceed Four Hundred Eighty Thousand Dollars and Zero Cents ($480,000.00).
2. Attached hereto is a partial certification of funds in the amount of $120,000.00 from the Comptroller of the City of Newark that states that there are available sufficient legally appropriated funds from Account Code Line: NW051-G19-H29J0-71280-B2019, for the purposes set forth hereinabove. A copy of the Comptroller’s Certificate shall be filed along with the original resolution and the executed contract in the Office of the City Clerk.
3. This contract is being awarded pursuant to the Fair and Open procedures of the State Pay-to-Play Law, N.J.S.A. 19:44A-20.5; as a competitive bidding contract pursuant to the provisions of Local Public Contracts Law, N.J.S.A. 40A:11-4.1, which provides that a contract of this type itself must be available for public inspection; and as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(b)(2). A Certification of Funds shall be executed each time services are used and charged against this contract.
4. All other terms and conditions of the contract remain the same as the contract entered into as authorized by Resolution 7R5-b adopted on May 10, 2018.
5. There shall be no additional amendments or changes to this contract without prior Municipal Council approval.
6. A notice of this action shall be published in the newspaper authorized by law to publish a legal advertisement and as required by law within ten (10) days of its passage.
7. A duly executed copy of the aforesaid contract shall be filed forthwith in the Office of the City Clerk by the Director of the Department of Health and Community Wellness.
STATEMENT
This resolution ratifies and authorizes the Mayor and/or his designee, the Director of the Department of Health and Community Wellness, to exercise the option to renew and execute a contract with Greenway Health, LLC, 4301 West Boy Scout Boulevard, Suite 800, Tampa, Florida 33607, to provide support, maintenance and enhancement including dental services for an existing licensed oracle/practice management electronic medical record system for the City’s federally qualified health centers for a period not to exceed one (1) year beginning January 2, 2019 through December 31, 2019, in the amount not to exceed Four Hundred Eighty Thousand Dollars and Zero Cents ($480,000.00).