Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To purchase Liners (Garbage Bags) for the Departments of Health and Community Wellness, Public Safety, Public Works, Recreation, Cultural Affairs and Senior Services, Water and Sewer Utilities and the Office of the City Clerk.
Entity Name(s)/Address(s):
1) All American Poly, 40 Turner Place, Piscataway, New Jersey 08854; and
2) Central Poly-Bag Corp., 2400 Bedle Place, Linden, New Jersey 07036; and
3) Interboro Packaging Corp., 114 Bracken Road, Montgomery, New York 12549
Contract Amount: Not to exceed $217,400.00
Funding Source: 2019 Budget/Department of Health and Community Wellness/NW028-28T-5T28-5379-B2019/Department of Public Safety, Division of Fire/NW011-190-1903-83320-B2019/Department of Public Safety, Office of Emergency Management/NW011-190-1904-83850-B2019/Department of Public Works, Division of Public Buildings/NW011-060-0604-83320-B2019/Department of Public Works, Division of Sanitation/NW011-060-0605-83870-B2019/ Department of Recreation, Cultural Affairs and Senior Services, Director’s Office/
NW011-160-1601-83840-B2019/Department of Recreation, Cultural Affairs and Senior Services, Division of Recreation/NW011-160-1606-83840-B2019/ Department of Recreation, Cultural Affairs and Senior Services, Division of Recreation/NW011-160-1606-83850-B2019/Department of Recreation, Cultural Affairs and Senior Services, Division of Recreation/NW011-160-1606-83420-B2019/Department of Recreation, Cultural Affairs and Senior Services, Division of Recreation/NW011-160-1606-83240-B2019/Department of Recreation, Cultural Affairs and Senior Services, Division of Cultural Affairs/NW011-160-1608-83420-B2019/Department of Recreation, Cultural Affairs and Senior Services, Division of Cultural Affairs/NW011-160-1608-83240-B2019/ Department of Recreation, Cultural Affairs and Senior Services, Division of Senior Services/NW011-160-1609-83840-B2019/Department of Recreation, Cultural Affairs and Senior Services, Division of Senior Services/NW011-160-1609-83850-B2019/Department of Water and Sewer Utilities/NW037-750-7502-83320/ and the Office of the City Clerk/NW011-020-0201-83870-B2019
Contract Period: To be established for period not to exceed twenty-four (24) months
Contract Basis: (X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
To purchase Liners (Garbage Bags) for the Departments of Health and Community Wellness, Public Safety, Public Works, Recreation, Cultural Affairs and Senior Services, Water and Sewer Utilities and the Office of the City Clerk.
Advertisement Date: October 8, 2019
Number of Bids Solicited: Fourteen (14)
Number of Bids Received: Six (6)
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WHEREAS, on October 8, 2019, the City of Newark through its Purchasing Agent, QPA, advertised to solicit bids for contractor(s) to provide Liners, (Garbage Bags), to the Departments of Health and Community Wellness, Public Safety, Public Works, Recreation, Cultural Affairs and Senior Services, Water and Sewer Utilities and the Office of the City Clerk, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed fourteen (14) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, the Division of Central Purchasing also published the bid package on the City of Newark’s website to provide broader access and download capability to potential bidders; and
WHEREAS, on October 24, 2019, six (6) bids were received in response to this advertisement; and
WHEREAS, the Manager for the Department of Public Works/Division of Motors, the Director for the Department of Public Works/Division of Sanitation and the Director for the Department of Water and Sewer Utilities recommended that a multiple award be made to: 1) All American Poly, 40 Turner Place, Piscataway, New Jersey 08854; and 2) Central Poly-Bag Corp., 2400 Bedle Place, Linden, New Jersey 07036; and 3) Interboro Packaging Corp., 114 Bracken Road, Montgomery, New York 12549 for being the lowest, responsive and responsible bidders per line item (commodity) per year to provide Liners (Garbage Bags) to the City; and
WHEREAS, the Purchasing Agent, QPA, concurs with the recommendations that a multiple award be made to: 1) All American Poly, Central Poly-Bag Corporation; and 2) Central Poly-Bag Corp; and 3) Interboro Packaging Corporation and, being the lowest, responsive and responsible bidders per line item (commodity) per year to provide, Liners (Garbage Bags) to the City; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A.19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the Fair and Open Process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Purchasing Agent, QPA, are hereby
authorized to enter into and execute a contract with 1) All American Poly, 40 Turner Place, Piscataway, New Jersey 08854 to receive line items #4, 11 and 15; and 2) Central Poly Bag Corporation, 2400 Bedle Place, Linden, New Jersey 07036 to receive line item #6; and 3) Interboro Packaging Corporation, 114 bracken Road, Montgomery, New York 12549 to receive line items #1, 2, 3, 5, 7, 8, 9, 10, 12, 13, and 14, to provide Automotive Cleaners and Fluids to the City, whose bids were received on the advertised due date and determined to be the lowest, per line item commodity per year and being responsive and responsible bidders, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a twenty-four (24) consecutive month term, pursuant to N.J.S.A. 40A:11-15.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2020 and subsequent years are contingent upon appropriations, pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(2), shall be executed before a contractual liability is incurred each time an order is placed, for account code lines, NW028-28T-5T28-5379-B2019-Health and Community Wellness, NW011-190-1903-83320-B2019- Public Safety/ Division of Fire,
NW011-190-1904-83850-B2019-- Public Safety/Office of Emergency Management, NW011-060-0604-83320-B2019- Public Works/Division of Public Buildings, NW011-060-0605-83870-B2019- Public Works/Division of Sanitation,
NW011-160-1601-83840-B2019- Recreation, Cultural Affairs and Senior Services/Director’s Office, NW011-160-1606-83840-B2019- Recreation, Cultural Affairs and Senior Services/Division of Recreation, NW011-160-1606-83850-B2019- Recreation, Cultural Affairs and Senior Services/Division of Recreation,
NW011-160-1606-83420-B2019- Recreation, Cultural Affairs and Senior Services/Division of Recreation, NW011-160-1606-83240-B2019- Recreation, Cultural Affairs and Senior Services/Division of Recreation, NW011-160-1608-83420-B2019- Recreation, Cultural Affairs and Senior Services/Division of Cultural Affairs, NW011-160-1608-83240-B2019- Recreation, Cultural Affairs and Senior Services/Division of Cultural Affairs, NW011-160-1609-83840-B2019- Recreation, Cultural Affairs and Senior Services/Division of Senior Services,
NW011-160-1609-83850-B2019- Recreation, Cultural Affairs and Senior Services/Division of Senior Services, NW037-750-7502-83320- Water and Sewer Utilities and NW011-020-0201-83870-B2019- Office of the City Clerk, covering the amount of the order. This contract shall not exceed Two Hundred and Seventeen Thousand Four Hundred Dollars and Zero Cents ($217,400.00) for three (3) vendors for a period to be established not to exceed twenty-four (24) consecutive months.
5. A duly executed copy of the contract shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes a contract award to: 1) All American Poly Corporation; and 2) Central Polly Corporation; and 3) Interboro Packaging Corporation, to provide Liners, (Garbage Bags) to the City of Newark at an amount not to exceed Two Hundred and Seventeen Thousand Four Hundred Dollars and Zero Cents ($217,400.00) for three (3) vendors for a period not to exceed twenty-four (24) consecutive months.