Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: Automotive Parts, Genuine Heavy Duty
Entity Name(s)/Address(s):
1. Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey 07022
2. Campbell Freightliner, LLC, 145 Talmadge Road, Suite 8, Edison, New Jersey 08817
Contract Amount: $400,000.00
Funding Source: City of Newark Budget/Engineering
Contract Period: To be established for a period not to exceed two (2) years
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Bids solicited: Six (6)
Bids received: Three (3)
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WHEREAS, on October 4, 2011, the City of Newark through its Director of Purchasing advertised to solicit bids for Automotive Parts, Genuine Heavy Duty, in which the contractor will provide to the City of Newark Department of Engineering; and
WHEREAS, the Division of Central Purchasing mailed six (6) "Invitation to Bid" post cards to the prospective vendors from its established bid list following the date of advertisement; and
WHEREAS, on October 20, 2011, three (3) bids were received in response to this advertisement; and
WHEREAS, the Director of Purchasing recommends a dual award based on line item pricing to be made to Beyer Bros. Corp., and Campbell Freightliner, LLC, the lowest responsible bidders; and
WHEREAS, pursuant to N.J.S.A.40A:11-24, the selected responsible bidders consented to hold prices until such time as an award is made; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
- The Mayor and/or his designee, the Director of Purchasing, are hereby authorized to enter into a contract with 1) Beyer Bros. Corp., 109 Broad Avenue, Fairview, New Jersey 07022, to receive line items #1 and #3 for both years and 2) Campbell Freightliner, LLC, 145 Talmadge Road, Suite 8, Edison, New Jersey 08817, will receive line item #2 for both years to provide Automotive Parts, Genuine Heavy Duty, to the City of Newark, whose bids were received on the advertised due date and determined to be the lowest responsible bidders in accordance with bid specifications. The term of the contract will be established for a two (2) year term; pursuant to N.J.S.A.40A:11-3(b).
2. There shall be no amendment or change of this contract without approval of the Municipal Council.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2012 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(b) and (d) .
4. This is an open-ended contract to be used as needed during the term of the contract. Thus, for any and all expenditures against this contract, certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b)(d)), shall be executed before a contractual liability is incurred each time an order is placed, covering the amount of the order. This contract shall not exceed $400,000.00 for two (2) vendors for a period not to exceed two (2) years.
5. A duly executed copy of this contract shall be forthwith filed in the Office of the City Clerk by the Director of Purchasing.
6. If required by the State Law, the City Clerk shall provide the appropriate notice of the award of this contract to the State Comptroller, no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT OF INTENT:
The contract for Automotive Parts, Genuine Heavy Duty, is awarded to 1) Beyer Bros. Corp.; and 2) Campbell Freightliner, LLC, for the City of Newark, at a cost not to exceed $400,000.00 for two (2) years for two (2) vendors.