Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) M7003 ESRI GIS Software and Services #25-TELE-82239
Purpose: Provide use of State authorized vendor to obtain ESRI GIS Software and Services.
Entity Name(s)/Address(s): Environmental Systems Research Institute, Inc. 380 New York Street, Redlands, California 92373-8100
Contract Amount: Not to Exceed $90,000.00
Funding Source: 2024 Budget/Office of Information Technology NW011-030-0306-71450-B2024
Contract Period: Upon approval by the Municipal Council, through May 20, 2025, inclusive of any extensions by the State.
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
This State Contract will provide software and services for the Office of Information Technology.
Additional City Departments that wish to use this contract shall be permitted. Applicable funding sources for other City Departments will be presented on an as-needed basis
body
WHEREAS, N.J.S.A. 40A:11-12 authorizes local contracting units to purchase goods and services without advertising for bids when said goods and services were purchased under any contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property in the Department of the Treasury; and
WHEREAS, the Purchasing Agent of the City of Newark recommends the utilization of State Contract M7003 ESRI GIS Software and Services #25-TELE-82239, to enter into a contract with Environmental Systems Research Institute, Inc. 380 New York Street, Redlands, California 92373-8100, an authorized vendor thereunder, to purchase software and services for the City of Newark, Office of Information Technology; and
WHEREAS, N.J.A.C. 5:34-7.29 mandates that the terms and conditions of said purchases, including pricing and payment, be binding on the local contracting unit and the vendor and that the identifier NJCP-1 be used by all contracting units purchasing under the Division of Purchase and Property's Cooperative Purchasing Program; and
WHEREAS, funding for said purchase is from Office of Information Technology NW011-030-0306-71450-B2024.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-12 and N.J.A.C. 5:34-7.29, the Mayor and/or his designees, the Business Administrator or the Purchasing Agent, is hereby authorized to utilize State Contract M7003 ESRI GIS Software and Services #25-TELE-82239, to enter into a contract with Environmental Systems Research Institute, Inc., 380 New York Street, Redlands, California 92373-8100 to purchase software and services for the Office of Information Technology.
2. The contract authorized by this Resolution shall be for the period commencing upon approval of this Resolution by the Municipal Council and ending on May 20, 2025, inclusive of any extensions by the State.
3. The terms and conditions of all purchases hereunder shall accord with the relevant State Contract, New Jersey Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable.
4. This contract shall not exceed Ninety Thousand Dollars and Zero Cents ($90,000.00). It is being awarded as an open-ended contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of the Availability of Funds shall be executed each time a purchase order is placed and charged against the following Funding Sources: 2024 Budget/Office of Information Technology NW011-030-0306-71450-B2024.
5. There shall be no amendments of this Resolution without the approval of the Municipal Council.
6. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
7. This contract complies with N.J.S.A. 19:44A-20.5 and the City of Newark’s Pay-to-Play Ordinance, and as a purchase pursuant to a State contract award, constitutes a Fair and Open Process.
8. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
STATEMENT
This Resolution authorizes the Mayor and/or his designees, the Business Administrator or the Purchasing Agent, to utilize State Contract M7003 ESRI GIS Software and Services #25-TELE-82239 to enter into a contract with Environmental Systems Research Institute, Inc., 380 New York Street, Redlands, California 92373-8100, to purchase software and services for the City of Newark’s Office of Information Technology. The contract amount shall not exceed $90,000.00 and is for the period commencing upon approval of this Resolution by the Municipal Council and ending May 20, 2025, inclusive of any extensions by the State.