Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Bid Contract(s)
Purpose: To provide automotive battery storage.
Description: Batteries Storage (Automotive)
Entity Name(s)/Address(s): (1.) Samuels, Inc. t/a Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088; and (2.) Superior Distributors Company, Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407
Contract Amount: $120,000.00
Funding Source: 2018 Budget/Departments of Public Works and Water and Sewer Utilities
Account Code Line:
NW011-060-0602-83630-B2018 Public Works/Division of Motors
NW037-750-7502-83630-B2018 Water and Sewer Utilities
Contract Period: To be established for a period not to exceed two (2) years, pursuant to N.J.S.A. 40A:11-15
Contract Basis: ( X ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Advertisement Date: February 27, 2018
Number of Bids Solicited: Four (4)
Number of Bids Received: Two (2)
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WHEREAS, on February 27, 2018, the City of Newark through its Supervising Procurement Specialist, QPA, advertised to solicit bids for contractor(s) to provide Batteries Storage (Automotive), to the Department of Public Works and the Department Water and Sewer Utilities, as per the bid proposal attached hereto; and
WHEREAS, the Division of Central Purchasing also distributed four (4) bid proposal packages to prospective vendors following the date of advertisement; and
WHEREAS, on March 15, 2018, two (2) bids were received in response to this advertisement; and
WHEREAS, the Department of Public Works/Division of Motors and the Department of Water and Sewer Utilities recommended that a dual award be made to Samuels, Inc. t/a Buy Wise Auto Parts and Superior Distributors Company, Inc., as the only responsible and responsive bidders; and
WHEREAS, the Supervising Procurement Specialist, QPA, concurred with the recommendations from the Department of Public Works/Division of Motors and the Department of Water and Sewer Utilities that a dual award be made to Samuels, Inc. t/a Buy Wise Auto Parts and Superior Distributors Company, Inc., the only responsible and responsive bidders; and
WHEREAS, pursuant to N.J.S.A. 40A:11-24, the bidders consented to holding prices bid for consideration, until such time as an award is made, as the law permits; and
WHEREAS, pursuant to N.J.S.A. 19:44A-20.5 et seq., solicitations through public bidding in accordance with N.J.S.A. 40A:11-1, et seq., meets the requirements of the fair and open process.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designee, the Supervising Procurement Specialist, QPA, are hereby authorized to enter into a contract with Samuels, Inc. t/a Buy Wise Auto Parts, 2091 Springfield Avenue, Vauxhall, New Jersey 07088, to receive line items #1, 2, 3, and 4 for the brand name ACDelco for year one and year two; and Superior Distributors Company, Inc., 4 Midland Avenue, Elmwood Park, New Jersey 07407 to receive line items #1, 2, 3, and 4 for brand names Exide, Deka, New Penn and Yuasa for year one and year two, to provide Batteries Storage (Automotive) to the City, whose bids were received on the advertised due date and determined to be the only responsible and responsive bidders, in accordance with the bid specifications. The term of the contract will be established for a period not to exceed a two (2) year term, pursuant to N.J.S.A. 40A:11-15, at a cost not to exceed $120,000.00 for two (2) vendors.
2. There shall be no amendment or change of this contract without the approval of the Municipal Council by resolution.
3. There shall be no advance payment on this contract in accordance with N.J.S.A. 40A:5-16. Funds for 2018 and subsequent years are contingent upon appropriations; pursuant to N.J.A.C. 5:30-5.5(d).
4. This is an open-ended contract to be used as needed during the term of contract. Thus, for any and all expenditures against this contract, a certification of the availability of sufficient funds, as required by N.J.A.C. 5:30-5.5(b) (2), shall be executed before a contractual liability is incurred each time an order is placed, from account code lines NW011-060-0602-83630-B2018 Public Works/Division of Motors and NW037-750-7502-83630-B2018 Water and Sewer Utilities, covering the amount of the order. This contract shall not exceed $120,000.00 for a period to be established not to exceed two (2) years for two (2) vendors.
5. A duly executed copy of the contract shall be forthwith filed in the Office of the City Clerk by the Supervising Procurement Specialist, QPA.
6. If required by State Law, the City Clerk shall provide the appropriate notice of the award of this contract, to the State Comptroller no later than twenty (20) business days following such award, in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This contract is awarded to Samuels, Inc. t/a Buy Wise Auto Parts and Superior Distributors Company, Inc., to provide Batteries Storage (Automotive) to the City of Newark at a cost not to exceed $120,000.00 for a period to be established not to exceed two (2) years for two (2) vendors.