Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: (X ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Exception to Public Bidding pursuant to N.J.S.A. 40A:11-5(1)(dd), the support and/or maintenance of proprietary hardware and software
Purpose: To provide support and maintenance of E-Ticketing Devices.
Entity Name: Gold Type Business Machines, Inc. (GTBM)
Entity Address: 351 Patterson Avenue, East Rutherford, New Jersey 07073
Contract Amount: Not to exceed $720,000.00
Funding Source: 2020 Budget/Department of Public Safety/NW011-200-2001-A-7225-B2020
Contract Period: April 1, 2020 through December 31, 2020
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open (X ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) n/a
Additional Information:
Recurring Cost Savings and Collections from the payment of traffic fines.
The original contract was awarded for two (2) years with two (2) one (1) year options to renew.
This Resolution authorizes year three (3) option to renew, with another one (1) year still remaining for year four (4).
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WHEREAS, the City of Newark, Department of Public Safety (the “Department”) continues to be in need of an E-Ticketing Solution for the issuance and processing of motor vehicle summonses; and
WHEREAS, Resolution 7R9-b(AS) adopted on July 11, 2018, authorized the Director of the Department of Public Safety to enter into a contract with Gold Type Business Machines, Inc., 351 Patterson Avenue, East Rutherford, New Jersey 07073 for two (2) years commencing January 1, 2018 through December 31, 2019, with two (2) one (1) year options to renew; and
WHEREAS, Gold Type Business Machines, Inc., of 351 Patterson Avenue, East Rutherford, New Jersey 07073, has demonstrated a proven track record with E-Ticketing Solutions for the issuance and processing of motor vehicle summonses and the Director of the Department of Public Safety represents that the services are being performed in an effective and efficient manner; and
WHEREAS, the Department sought an extension of the contract pending award of the year three (3) renewal contract to ensure there was no gap in services and that the vendor would be paid for the services; and
WHEREAS, as authorized by N.J.S.A. 40A:11-15, because the award of the option to renew the contract was pending, on December 27, 2019, the parties, through the Purchasing Agent, QPA, mutually agreed to extend the contract from January 1, 2020 through March 31, 2020, for an amount not to exceed $240,000.00 in accordance with the same terms and conditions of the original contract (copy of extension letter attached); and
WHEREAS, due to the unique nature of the work and the qualifications and experiences that Gold Type Business Machines, Inc. possesses, the Director of the Department of Public Safety desires and recommends to exercise the year three (3) option to renew the contract commencing on April 1, 2020 through December 31, 2020, in an amount not to exceed Seven Hundred and Twenty Thousand Dollars and Zero Cents ($720,000.00) with a one (1) year option to renew remaining; and
WHEREAS, based upon the representations of the Director of the Department of Public Safety, the Municipal Council finds that the services are being performed in an effective and efficient manner and the contract should be renewed, with all other terms and conditions remaining the same.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor, and/or his designee, the Business Administrator and/or Purchasing Agent, QPA, are authorized to renew the contract with Gold Type Business Machines, Inc., 351 Patterson Avenue, East Rutherford, New Jersey 07073, for the period of April 1, 2020 through December 31, 2020, in an amount not to exceed Seven Hundred and Twenty Thousand Dollars and Zero Cents ($720,000.00) with one (1) year option to renew remaining for the E-Ticketing Solution for the issuance and processing of motor vehicle summonses.
2. Pursuant to N.J.A.C. 5:30-5.5(a), Temporary Budget, attached hereto is the Chief Finance Officer’s Certification, which states partial funds in the amount of $252,000.00 are available in the 2020 Temporary Budget NW011-200-2001-7225-B2020, with the balance to be provided in the 2020 Adopted Budget. The Certification shall be filed, along with the original resolution and the executed contract in the Office of the City Clerk.
3. All other terms and conditions of the contract remain the same as the contract entered into as authorized by Resolution 7R9-b(AS) adopted on July 11, 2018.
4. A copy of the executed agreement shall be filed in the Office of the City Clerk by the Purchasing Agent, QPA.
5. A notice of this action shall be published in the newspaper authorized by law to publish a legal advertisement and as required by law within ten (10) days of its passage.
STATEMENT
This resolution ratifies and authorizes the Mayor, and/or his designee, the Business Administrator and/or the Purchasing Agent, QPA, to renew the contract with Gold Type Business Machines Inc., 351 Patterson Avenue, East Rutherford, New Jersey 07073, for the period of April 1, 2020 through December 31, 2020 in an amount not to exceed Seven Hundred and Twenty Thousand Dollars and Zero Cents ($720,000.00) with one (1) year option to renew remaining for E-Ticketing Solution for the issuance and processing of motor vehicles summonses.