Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Use of State Contract(s) # T2108 Maintenance and Repair Services for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 lbs.), Contract#25-GNSV2-137228.
Purpose: To utilize State-authorized vendors and their distributors/dealers for maintenance and repair services for heavy-duty vehicles (Class 5 or Higher, Over 15,000 lbs.) for the Department of Water and Sewer Utilities.
Entity Name(s)/Address(es):
1. Cliffside body Corporation, 130 Broad Avenue, Fairview,
New Jersey 07022
2. BJ&M Auto, Inc. 420-424 Spring Street, PO Box 280, Elizabeth,
New Jersey 07207
3. Air Brake & Equipment, 225 Route 22 West, Hillside,
New Jersey 07205
Contract Amount: Not to exceed $150,000.00
Funding Source: Budget/Department of Water and Sewer Utilities /NW037-750-7502-71860 B2025 and B2026 & NW037-750-7502-71870 B2025 & B2026.
Contract Period: Upon approval by the Municipal Council through July 20, 2029, inclusive of any extensions by the State
Contract Basis: ( ) Bid (X) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient ( ) N/A
Additional Information:
This State Contract #T2108 will utilize State-authorized vendors and/or their distributors/dealers to provide maintenance and repair services for heavy-duty vehicles (Class 5 or Higher, over 15,000 lbs.) utilized by the Department of Water and Sewer Utilities.
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WHEREAS, N.J.S.A. 40A:11-12, the Local Public Contracts Law, authorizes local contracting units to purchase goods and services under a State Contract entered into on behalf of the State of New Jersey by the Division of Purchase and Property within the Department of the Treasury; and
WHEREAS, the City of Newark (“City”) desires to utilize authorized vendors under State Contract #T2108, Maintenance and Repair Services for Heavy Duty Vehicles (Class 5 or Higher, over 15,000 lbs.), Contract#25-GNSV2-137228, to provide maintenance and repair services for heavy-duty vehicles utilized by the Department of Water and Sewer Utilities; and
WHEREAS, Cliffside Body Corporation, 130 Broad Avenue, Fairview, New Jersey 07022, authorized under State Contract # 25-GNSV2-137228; 2. BJ & M Auto, Inc., 420-424 Spring Street, Elizabeth, New Jersey 07207, authorized under State Contract 25-GNSV2-137233; and 3. Air Brake & Equipment, 225 Route 22 West, Hillside, New Jersey 07205, authorized vendors under State Contract # 25-GNSV2-137235 (collectively, the "Vendors"), are authorized vendors under State Contract #T2108, Maintenance and Repair Services for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 lbs.); and.
WHEREAS, in accordance with a request from the Director of Water and Sewer Utilities, the Qualified Purchasing Agent recommends the utilization of State Contract #T2108, Maintenance and Repair Services for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 lbs.), to enter into contracts with the Vendors according to the specifications required by the City’s Department of Sewer and Water Utilities for an amount not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00), for the period commencing upon approval of this Resolution through July 20, 2029, inclusive of any extensions by the State; and
WHEREAS, N.J.A.C. 5:34-7.29 requires that purchases made under State Contract comply with the terms and conditions established by the New Jersey Division of Purchase and Property and utilize the NJCP identifier.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. Pursuant to N.J.S.A. 40A:11-1 et seq. and N.J.A.C. 5:34-7.29, the Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Interim Purchasing Agent, are hereby authorized to utilize State Contract #T2108, Maintenance and Repair Services for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 lbs.), to enter into and execute contracts with State authorized vendors; (1)Cliffside Body Corporation, 130 Broad Avenue, Fairview, New Jersey 07022, Contract#25-GNSV2-137228; (2)BJ & M Auto, Inc., 420-424 Spring Street, Elizabeth, New Jersey 07207, Contract#25-GNSV2-137233; and (3)Air Brake & Equipment, Contract#25-GNSV2-137235, 225 Route 22 West, Hillside, New Jersey 07205, to obtain maintenance and repair services for heavy-duty vehicles utilized by the Department of Water and Sewer Utilities, in an amount not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00), for the period commencing upon approval by Municipal Counsel through July 20, 2029, inclusive of any extensions by the State.
2. All purchases and related documentation shall be in accordance with the relevant State Contract, New Jersey Standard Terms and Conditions, Methods of Operation and Third-Party Agreement, if applicable, as contained in the State Contract documentation and agreements.
3. There shall be no amendments to this contract without Municipal Council approval.
4. There shall be no advance payment of this State Contract in accordance with N.J.S.A. 40A:5-16.
5. This contract is awarded as an Open-Ended Contract pursuant to N.J.A.C. 5:30-5.5(d)(2). A Certification of Availability of Funds shall be executed each time a purchase order is placed and charged against the following funding sources: NW037-750-7502-71860 & NW037-750-7502-71870 B2026. Total purchases pursuant to this Resolution shall not exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00).
6. This Contract complies with Local Pay-to- Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and is pursuant to a Fair and Open Procedure.
7. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk.
8. If required by State Law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller, no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10.
STATEMENT
This Resolution authorizes the Mayor of the City of Newark and/or his designees, the Business Administrator and/or the Purchasing Agent to utilize State Contract #T2108, Maintenance and Repair Services for Heavy Duty Vehicles (Class 5 or Higher, Over 15,000 lbs.), to enter into and execute contracts with State authorized vendors; (1) Cliffside Body Corporation, 130 Broad Avenue, Fairview, New Jersey 07022, Contract# 25-GNSV2-137228; (2) BJ & M Auto, Inc., 420-424 Spring Street, Elizabeth, New Jersey 07207, Contract# 25-GNSV2-137233; and (3) Air Brake & Equipment, 225 Route 22 West, Hillside, New Jersey 07205, Contract#25-GNSV2-137235, to provide maintenance and repair services for heavy-duty vehicles for the Department of Water and Sewer Utilities in an amount not to exceed One Hundred Fifty Thousand Dollars and Zero Cents ($150,000.00), for the period commencing upon approval by Municipal Council through July 20, 2029, inclusive of any extensions by the State.