Title
Dept/ Agency: Administration/Division of Central Purchasing
Action: ( ) Ratifying (X) Authorizing ( ) Amending
Type of Service: Cooperative Purchasing Agreement
Purpose: To purchase seven (7) 2023 or newer (15-Passenger Vans) Chevrolet Express 3500 from the Educational Services Commission of New Jersey (ESCNJ) Contract #ESCNJ 20/21-09.
Entity Name: Mall Chevrolet, Inc.
Entity Address: 75 Haddon Field Road, Cherry Hill, New Jersey 08002
Contract Amount: Not to exceed $294,775.25
Funding Source: Department of Administration, Office of Homeless Services/NW051-G21-ARPJO-72090-Grant/Department of Administration, Office of Violence Prevention/NW011-030-0312-94330-B2022/Department of Recreation, Cultural Affairs and Senior Services/NW026-BS-46160-B2023
Department of Water and Sewer Utilities NW037-750-7505-94330-B2022
Contract Period: Upon approval of Municipal Council through September 14, 2023, inclusive of any extensions granted by ESCNJ
Contract Basis: ( ) Bid ( ) State Vendor ( ) Prof. Ser. ( ) EUS
( ) Fair & Open ( ) No Reportable Contributions ( ) RFP ( ) RFQ
( ) Private Sale ( ) Grant ( ) Sub-recipient (X) N/A
Additional Information:
This Cooperative Purchasing Agreement will provide for the purchase of seven (7) 2023 or newer (15-Passenger Vans) Chevrolet Express 3500 from the Educational Services Commission of New Jersey.
These passenger vans will be utilized by the Department of Administration, Office of Homeless Services, Office of Violence Prevention, Department of Recreation, Cultural Affairs and Senior Services, and Department of Water and Sewer Utilities.
body
WHEREAS, on May 6, 2020 the City Newark’s governing body adopted the Resolution 7R1-f authorizing the Membership in the Education Services Commission of New Jersey (”ESCNJ”), 1660 Stelton Road, Piscataway, New Jersey 08854, a New Jersey State Approved Co-op #65MCESCCPS; and
WHEREAS, the Educational Services Commission of New Jersey (”ESCNJ”),a locally recognized and accepted cooperative purchasing organization, maintains Local Cooperative Agreement Contracts, which are competitively awarded through which members can make purchases; and
WHEREAS, the ESCNJ system was developed for the purpose of utilizing a competitive bidding process to make the procurement process more efficient and provide cost savings to its members; and
WHEREAS, the system has offered the City of Newark the opportunity to participate in their Cooperative Purchasing System and the membership is active and continuous; and
WHEREAS, the City of Newark, through its Qualified Purchasing Agent, wishes to utilize the New Jersey State Approved Co-op #65MCESCCPS - ESCNJ contract #ESCNJ20/21-09 to purchase seven (7) 2023 or newer (15- Passenger Vans) Chevrolet Express 3500 from the authorized vendor, Mall Chevrolet, Inc., 75 Haddon Field Road, Cherry Hill, New Jersey 08002, at a cost not to exceed Two Hundred Ninety-Four Thousand, Seven Hundred Seventy-Five Dollar and Twenty-Five Cents ($294,775.25) upon approval of this resolution by the Municipal Council through September 14, 2023 inclusive of any contract extensions granted by ESCNJ; and
WHEREAS, usage of this contract will provide the purchase of seven (7) 2023 or newer (15-Passenger Vans) Chevrolet Express 3500 to be used by the Department of Administration/Office of Homeless Services and the Office of Violence Prevention and Department of Water and Sewer Utilities; and
WHEREAS, the Qualified Purchasing Agent, recommends the utilization of this Educational Services Commission of New Jersey #65MCESCCPS contract award on the grounds that they provide 2023 or newer (15-Passenger Vans) Chevrolet Express 3500 according to the specification required by the City of Newark Department of Administration/Office of Homeless Services, Office of Violence Prevention, Department of Recreation and the Department of Water and Sewer Utilities; and
WHEREAS, in the event the vehicles are unavailable, the Department of Administration/Office of Homeless Services, Office of Violence Prevention, Department of Recreation and Department of Water and Sewer Utilities are authorized to purchase similar vehicles at the same not to exceed amount of Two Hundred Ninety-Four Thousand, Seven Hundred and Seventy-Five Dollar Twenty-Five Cents ($294,775.25) or less.
NOW, THEREFORE, BE IT RESOLVED BY THE MUNICIPAL COUNCIL OF THE CITY OF NEWARK, NEW JERSEY, THAT:
1. The Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent are authorized to purchase seven (7) 2023 or newer (15-Passenger Vans) Chevrolet Express 3500 through ESCNJ authorized vendor, Mall Chevrolet, Inc., 75 Haddon field road, Cherry Hill, New Jersey 08002, to be utilized by the Department of Administration/Office of Homeless Services, Department of Administration/Office of Violence Prevention, Department of Recreation and the Department of Water and Sewer Utilities, for the period commencing upon approval of the Municipal Council through September 14, 2023, inclusive of any contract extensions, at a cost not to exceed Two Hundred Ninety-Four Thousand, Seven Hundred Seventy-Five Dollar and Twenty-Five Cents ($294,775.25).
2.
3. All purchases, Purchase Orders and other related documentation shall be in accordance with the relevant ESCNJ Co-op Contract, including the Standard Terms and Conditions, Method of Operation and Third Party Agreement, if applicable, as contained fin the Educational Services Commission of New Jersey #65MCESCCPS contract documentation and agreement.
4. There shall be no amendments of this resolution without the approval of the Municipal Council.
5. There shall be no advance payment on this ESCNJ Co-op in accordance with N.J.S.A. 40A:5-16.
6. Attached hereto is a Purchase Order from the following account code lines: Department of Administration/Office of Homeless Services NW051-G21-ARPJO-72090-Grant, Department of Administration/Office of Violence Prevention/ NW011-030-0312-94330-B2022, Department of Recreation NW026-BS-46160 and the Department of Water and Sewer Utilities NW037-750-7505-94330-B2022. This contract shall not exceed Two Hundred Ninety-Four Thousand, Seven Hundred Seventy-Five Dollar and Twenty-Five Cents ($294,775.25) for the purchase of seven (7) 2023 or newer (15-Passenger Vans).
7. This contract complies with Local Pay-to-Play Law, N.J.S.A. 19:44A-20.5, as a State Contract award and constitutes a fair and open procedure.
8. The Division of Central Purchasing shall file a duly executed copy of the contract in the Office of the City Clerk, if applicable.
9. If required by State law, the City Clerk shall provide the appropriate Notice of Award of this contract to the State Comptroller no later than twenty (20) business days following such award in accordance with N.J.S.A. 52:15C-10 and the Notice of the Office of the State Comptroller dated May 7, 2008.
STATEMENT
This resolution authorizes the Mayor and/or his designees, the Business Administrator and/or the Qualified Purchasing Agent to purchase seven (7) 2023 or newer (15-Passenger Vans) Chevrolet Express 3500 through ESCNJ authorized vendor, Mall Chevrolet, Inc., 75 Haddon field road, Cherry Hill, New Jersey 08002, to be utilized by the Department of Administration/Office of Homeless Services, Department of Administration/Office of Violence Prevention, Department of Recreation and the Department of Water and Sewer Utilities for the period commencing upon approval of the Municipal Council through September 14, 2023, inclusive of any contract extensions, at a cost not to exceed Two Hundred Ninety-Four Thousand, Seven Hundred Seventy-Five Dollar and Twenty-Five Cents ($294,775.25).